[Businessmtg] WELCOME ASP BUSINESS MEMBERS

[jennifer g]

Hello new Business Meeting ASPer!

Welcome to A Serenity Place Business Meeting.
 
I'm Jennifer, the ASP Secretary.  This note is to help acquaint you with our new business meeting at A Serenity  place. Please read this note carefully as there is a lot of useful information about
the ASP Business Meeting in it; also save a copy of this note for future reference.
 
The Business Meeting is where all routine business issues are discussed and group consciences taken at the A Serenity Place online Al-Anon meeting.  
 
1.  Any member of ASP may attend the Business Meeting.  
 
2.  Once the discussion starts subscription to the current months Business Meeting will close and only those subscribed will be able to participate in the discussions and vote on the topic at hand.  
 
3.  The Business Meeting meets typically starts the 1st of every other month (although this month we are starting a bit late). This gives each member, including your trusted servants time off to tend to the rest of their lives.

4.  The Business Meeting is led by the Chairperson (primarily the ASP Secretary or secondarily the ASP List Administrator, depending upon availability).  
 
5.  The Chairperson determines the agenda of the Business Meeting from items submitted by members in attendance at the Business Meeting.
 
6.  The Business Meeting discusses one and only one topic at a time.  It is the duty of the Chairperson to keep the meeting participants focused on the topic at hand.
 
7.  The Business Meeting is using the KBDM process on a trial basis.  If this process doesn't appear to be working properly, the Chairperson
may switch the Business Meeting to the traditional style based loosely on Robert's Rules of Order.
 
    i.  KBDM: Motions are developed by consensus after thorough discussion.  If there is no consensus, then no motion is to be made.
   ii.  Robert's Rules:  Motions are made from the floor and seconded with discussion following.
 
8.  Voting:  The Secretary or Chair announces that a vote is to be taken.  Announcement to include:
 
    i.    A full quote of the motion,
    ii.   The motion is posted on the voting poll,
    iii.  Instructions on the voting process,
    iv.   Deadline of majority required to pass super majority,
    v.    Chairperson announces the results of the vote and asks the Web Master to post the motion and the vote on the ASP website.
 
9.  Major or controversial issues.  Issues which would result in a major change to ASP or are controversial in nature will have a delayed discussion and voting procedure.
 
    i.    Month 1:  Announcement of topic followed by truncated discussion to illuminate issues.  
   ii.    Month 3:  Full discussion of topic.  Discussion may be extended to following month(s) as needed.
   iii.   Month 5+: Voting on motion.
 
Examples of Things NOT to do at the A Serenity Place Business Meeting.  PLEASE READ!
 
a. Do not send Business Meeting shares to multiple recipients.  The server will reject any message that is also sent to any other address in
addition to the ASP address.  In addition to being rejected, this creates a mess on the server that needs to be cleaned up by the List
Administrator.  The best way to send a share to the business meeting is to create a listing in your email address book for Business Meeting
and send all shares to Business Meeting. 
 
b. Do not comment on others shares, good or bad!  Please share your compliments to other members privately. 
 
c. Do not include the text of a share that you are responding to.  Please delete the other members text or change the settings on your email program to do this automatically.  Better yet, always start with a new email message and put the appropriate heading in the subject line. 
 
d. Do not send attachments of any kind. 
 
e. Do not send test messages.  If there is a problem receiving the Business Meeting shares please write the Secretary at jenniferg at serenitysys.com.
 
f. If you would like your Business Meeting email on hold temporarily then go to the servers website and select the No Mail setting. Complete instructions are at:
 http://www.asp-afg.org/ASP/nbm/business_meeting_instruction.htm 

If you have any questions about A Serenity Place Business Meeting, technical or otherwise, please send me a note and I will do my best to answer them.
 
Love and SERENITY, 
Jennifer
ASP Secretary

PLEASE DISREGARD THE FOLLOWING