[Businessmtg] Archiving shares - response to Beverly

[webmaster at asp-afg.org]

Hello! I'm Anne K, the webmaster for ASP. 

First, let me say that while I have the responsibility to keep the ASP
website up to date, I have no additional access to the ASP server, or
the member list. So my job is not affected at all by saving or not
saving emails. 

With that being said, let me try to answer your other questions. 

_Will it free up the server space to not archive?_  

The short answer is yes - but the server is lots and lots of space.
Think of it like a hammer in your garage. If you remove the hammer, will
you free up space? Sure. Does it make a huge difference? Probably not.
Eventually if we save all the emails over a long period of time will we
eventually run into some sort of constraint like if we go above a
certain storage limit will we have to pay extra? That does not seem to
be the case as far as I can tell but I have not looked at the contract
between ASP and our email / website host / provider. 

_Will emails still be visible despite them not being archived?_ 

This answer is a bit more complex. If you mean that will the emails
still be available on our server to be found the answer is essentially
no. (There are ways to get deleted data off of computer disks but that's
computer forensics -and as I try to explain further I find myself going
down a rabbit hole! LOL  Let me just say that that is a very remote
scenario and if anyone would like a further explanation you can write me
privately or check out
https://www.howtogeek.com/125521/htg-explains-why-deleted-files-can-be-recovered-and-how-you-can-prevent-it/
 )  

If your question is could a tech-savvy someone dig up that email at some
future time the answer may be yes - because your email is probably
stored on your computer, or possibly at your email provider (like gmail
or yahoo) and the data about your email - where it is going, where it is
from (like the addressed envelope for a letter) is often stored at your
Internet provider (like Comcast or Spectrum or Wowway etc.) - much like
the phone company has a record of who you called and when, but not the
actual conversation. (This is often referred to as 'metadata') 

Hope that helps! 

Anne K 

ASP Webmaster 

-- 
webmaster at asp-afg.org