[Businessmtg] Agenda Topic: Redefining the Roles of the List Administrator and Founder

[Anne O.]

Hello,

As I mentioned, this is a role I have simply observed and not held.  For a description of trusted servant positions, you can go to our member website.  http://asp-afg.org/members/asp-elected-trusted-servants/

Beyond that, Steve and/or any business meeting members who have served in the LA role might be able to add more to this.  

Anne
 

-----Original Message-----
From: Sandy Palmieri [mailto:spalmieri97 at gmail.com] 
Sent: Wednesday, July 08, 2020 9:03 AM
To: Anne O.
Cc: ASP Business
Subject: Re: [Businessmtg] Agenda Topic: Redefining the Roles of the List Administrator and Founder

Thank you Steve and Anne. What are the specific duties of a List Administrator?  Please be as clear as you can for this non techie person.  How much time is spent each day on the commitment?  What special qualities does the LA need to have to do the commitment?  Thank you.  Sandy P.

Sent from my iPhone

> On Jul 8, 2020, at 4:49 AM, Anne O. <aohara77 at comcast.net> wrote:
> 
> Good Morning All,
> 
> This is such a big topic, I am not sure where to begin.  So I will 
> start first by saying, I don't have anything  more to share with you 
> than my observations and my thoughts.  I am not a founder and although 
> I have worn many hats at ASP, LA is not one of them.
> 
> First some background.  I have been a member of ASP since 1999.  I was 
> a mostly silent member early on, spent about two years reading and 
> then dropped off for a while.  I joined again in 2003 and haven't left since.
> Please note, all dates are approx. and strictly from memory.  When 
> Steve, our founder, transitioned ASP operations to the membership, it 
> was a process that took some time to take shape.  As the roles in the 
> Steering Committee took shape, resumes were submitted to the business 
> meeting for the newly formed steering committee positions and 
> elections took place.  I was part of that initial SC group.  and became the ASP Webmaster.  Since that time
> (2006?) I have also been Treasurer, Archivist and now Greeter Chair.   Other
> than 2+ years  since 2006, I have been a member of the Steering Committee.
> 
> 
> Observations: our ASP principles and policies are sound, our meetings 
> are healthy and thriving, however, our steering committee roles and 
> responsibilities may be unbalanced and lacking some consistency, 
> remember with each rotation we start over and expectations are high 
> for the new person.  I think the role of the List Administrator is too 
> big for one person, past behavior has shown that after each 3 yr. 
> period of LA service, our list administrator not only passes the baton 
> to the next volunteer, they also leave ASP.  I can only assume it is 
> due to burnout, please understand this just my observations.
> 
> So I am definitely not a wordy person, and may have left out 
> information or details that would have been helpful, but I am also 
> trying to keep this high level because I REALLY don't know what the answer is, lol.
> 
> Here is what I'd like to suggest:
> *    Founder: To better promote consistency and assign permanent
> leadership, have our Founder chair the SC
> *    List Administrator: The List Administrator gets a barrage of emails
> from members.  
> o    Why can't those emails go into a shared mailbox - The LA is of
> course the point person, but not all responses need to come from the LA.
> o    Why can't other members of the steering committee take a day of the
> week to respond to some of those emails, to give the LA a break.
> o    And, for those who don't know, not all emails to the LA are friendly
> or stress free, so I think sharing this work helps relieve some of 
> that pressure.
> 
> Okay.. Opening the discussion.
> 
> Hugs,
> 
> Anne O
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