[Businessmtg] Revised treasurer report

[Mary A.]

Amended ASP Treasurer’s Report for July Business Meeting

First, thanks to Steve for agreeing to re-open the reporting topic for the
July 2021 Business Meeting.

Next, an amends from me for my part in any confusion in reporting ASP
financials to the business meeting and steering committee members. My
learning curve as ASP treasurer has been continual. The position of ASP
treasurer is different from treasurer positions in F2F meetings. Due to
history with the ASP treasury, Steve has decided that check and cash
donations go through his hands first. Here is the process. When a check is
sent, it goes to the PO Box that Steve set up in his town. ASP has two
checking accounts. One is at First Federal and the second is at Sound Bank.
Both banks are in Steve's town. Steve picks up the checks/cash and puts
them in the ASP First Federal account. Because this account is linked to
other personal accounts of Steve's, I do not have access to the First
Federal checking account. I have access to a second ASP checking account at
Sound Bank. Steve deposits the checks/cash sent by members in the First
Federal account and then withdraws those funds and deposits everything into
the Sound Bank checking. I only see a picture of two months worth of
checks/cash just before each business meeting. I transfer PayPal funds into
the Sound checking account. For each business meeting, I need to provide a
treasurer’s report. Usually, the day of or a day or two after the business
meeting begins, I have all of the jigsaw puzzle pieces of two different
checking account statements with various deposits and withdrawals to
reconcile and a spreadsheet of PayPal, checks, cash, expenses to fill out.
Each PayPal transaction has to be individually downloaded so that
information can be extracted and then transferred to the spreadsheet. It is
a tedious process. My Excel spreadsheet skills were a little rusty when I
became treasurer, and it has taken me a while to figure out how to
negotiate the pre-formatted spreadsheet so that it adds and subtracts
properly.  My lack of ready-made skill has certainly added confusion to an
already really complicated process. My sincerest apologies for the
confusion I've caused.

Across my 14 months as ASP treasurer, there have been numerous
new discoveries about past financial decisions surrounding how excess
prudent reserves are to be handled. Unfortunately, in spite of my good
faith effort to learn what my specific ASP treasurer duties are supposed to
be, I’ve found out after making errors about additional established
procedures. This has also caused further confusion in the reporting
process. Again, amends for my part of this situation.

Finally, I’d like to thank Anne O for her kindness and continual help and
support in negotiating all of the nuances involved in the current ASP
treasury structure. Since Anne O recently became involved in helping me
figure out ASP procedures and processes, I think I am finally beginning to
understand how the system works.

My amended report is below. The accompanying spreadsheet with details of
each donation and our expenses has been loaded on the ASP website. Thanks
Anne K for getting the new spreadsheet uploaded.

Mary A.



July 1, 2021 balance across both accounts $2,375.42



Treasurer's Report May/June 2021

ASP has 2 bank accounts. The total across both accounts was $$2,375.42 as
of July 1, 2021



May/July Contributions Totaled: $548.89 + $.02 interest = $548.91

Expenses were:

ASP server $198

PayPal transaction fees: $3.82

Total $201.82



 In line with ASP policy, a quarterly contribution is made to Al-Anon World
Service Organization WSO with funds that are in excess to our prudent
reserve. At the end of June, the amount above the current prudent reserve
was $640.79.