[Businessmtg] Bylaws Draft

[travelynne2]

I fully support incorporating ASP. And thank you steve for all the work you’ve put into these bylaws! I also support passing these bylaws. 

A couple questions:

For article III, section 3.C, don’t elected members to the steering committee also have to have served in an appointed service position for at least a year? 

For article IV, section 4, is this annual meeting different from the November business meeting? 

Hugs,
Lynne

Sent from my iPhone

> On Jan 8, 2022, at 11:31 PM, Steve Rankin <steve at serenitysys.com> wrote:
> 
> Hi ASPers,
> 
> 
> 
> While I have copied the text of the bylaws draft below, the server tends to
> mangle formatted text making it challenging to read, so I have posted a copy
> on the original ASP website at the following URLs.  The first URL is the
> complete address, which the server sometimes mangles, so following that is a
> TinyURL version.  Either link will take you to the same place.
> 
> 
> 
> http://www.serenitysys.com/A_Serenity_Place/Business/nbm/bylaws_of_a_serenit
> y_place_afg_draft_a1.html
> 
> 
> 
> https://tinyurl.com/2p826nef
> 
> 
> 
> 
> 
> Draft Bylaws
> 
> 
> 
> Bylaws of A Serenity Place AFG, Inc.
> 
> A Washington Nonprofit Public Benefit Corporation
> 
> 
> 
> ARTICLE I - OFFICES
> 
> 
> 
> Section 1. Name of Corporation
> 
> The name of the corporation is A Serenity Place AFG, LLC. (hereafter
> referred to as ASP or ASP Group).
> 
> 
> 
> Section 2. Principal Office
> 
> The principal office of ASP for the transaction of its business is located
> in the county of Clallam County, Washington.
> 
> 
> 
> Section 3. Change of Address
> 
> The county of ASP's principal office can be changed by 75% affirmative vote
> of the Steering Committee and not otherwise. The current address is:
> 
> 
> 
> A Serenity Place AFG, LLC.
> 
> PO Box 1692
> 
> C/O Steve Rankin
> 
> 1366 West Sequim Bay Road
> 
> Sequim, WA 98382-8411
> 
> 
> 
> The Members may, however, change the principal office from one location to
> another within the named state by noting the changed address and effective
> date below, and such changes of address shall not be deemed an amendment of
> these Bylaws:
> 
> 1366 West Sequim Bay Road, Sequim, WA 98382-8411 dated: September 1st, 2010
> 
> 
> 
> Section 4. Other Offices
> 
> ASP may also have offices at such other places where it is qualified to do
> business as its business may, from time to time, designate.  The Treasurer
> may establish a satellite office with a US Post Office Box in their state of
> residence to facilitate donations to ASP.
> 
> 
> 
> 
> 
> ARTICLE II - PURPOSES
> 
> 
> 
> Section 1. Objectives and Purpose
> 
> The objectives of the Corporation are:
> 
> A. To encourage unity of purpose and the growth of Al-Anon Family Groups
> worldwide via the Internet.
> 
> B. To meet electronically via E-mail to share the Al-Anon personal
> experience, strength and hope among members,
> 
> C. To discuss and develop policies concerning Al-Anon activities to
> cooperate with AFG, Inc., and other online Al-Anon service entities and to
> send a Group Representative to our representative Area and other Al-Anon
> service entities, and a Delegate to the World Service Conference as those
> situations become available.
> 
> D. To conduct other business as needed in keeping with the Twelve Steps,
> Traditions and Concepts of Service.
> 
> 
> 
> Section 2. Principles of Operation
> 
> A.    Adherence to Al-Anon Principles:
> 
> ASP shall at all times adhere to the principles expressed in Al-Anon's
> Twelve Steps, Traditions and Concepts of Service. In the event that any
> bylaw conflicts with the Traditions and Concepts, application of the
> Traditions and Concepts shall take precedence over adherence to the bylaw.
> The Steering Committee shall ensure that ASP complies with all federal,
> state and local laws and regulations.  In the event that any federal, state
> or local law conflicts with the bylaws, the Steering Committee shall take
> appropriate action to comply with the law(s) and shall notify the membership
> of ASP in the next Business Meeting.  
> 
> B.    Additional References:
> 
> ASP shall refer for guidance to its own history and Group Consciences in the
> conduct of its business. ASP may refer to literature, memorandum, procedural
> manuals, and guidelines published by the AFG, Inc. in the conduct of its
> business, however those are not binding on ASP.
> 
> C.    Relationship to Al-Anon Family Groups and Alateen Groups:
> 
> ASP is not directly connected to, assumes no responsibility for, and
> exercises no control over any other element of Al-Anon including individual
> Al-Anon Family Groups, Alateen Groups, Districts, Al-Anon Information
> Services (Intergroups), {AIS} and Al-Anon Family Group Headquarters, Inc.
> 
> .
> 
> 
> 
> ARTICLE III - ASP MEMBERS
> 
> 
> 
> Section 1. Definition and Duties of Members
> 
> A.    Members: Members of ASP are any persons currently subscribed to the
> ASP Group server.
> 
> a.      The list of members subscribed to the ASP Group server may be
> periodically purged of addresses not responding to proper notice sent to the
> entire list of members at least twice over a period of 30 days.
> 
> b.      Members purged will be promptly reinstated if requested within 60
> days of being purged.
> 
> c.      Members purged who do not request reinstatement within 60 days must
> rejoin ASP as new members.
> 
> B. ASP Officers: ASP officers, as defined in Article V, Section 4, are also
> members of ASP.
> 
> C. Other members include: There are no other members.
> 
> 
> 
> Section 2. Determination and Rights of Members
> 
> A.    Class of Members. ASP shall have only one class of members and,
> except as provided in or authorized by the Articles of Incorporation or
> Bylaws of ASP, all memberships shall have the same rights, privileges,
> restrictions and conditions. All members have voice and a vote in the ASP
> Business Meetings.
> 
> 
> 
> Section 3. Eligibility of Members
> 
> A.    Participation in ASP by members of ASP shall be voluntary.
> B.    Eligibility to serve in an appointed service position in ASP:
> 
> a.      Members that have been a member of ASP for a minimum of 6 months,
> and
> 
> b.      Have regularly participated in ASP by means of sharing their
> personal Al-Anon-related experience strength and hope.
> 
> c.      Must be appointed by an elected officer of the Steering Committee in
> accordance with established policy.
> 
> C.    Eligibility to serve in an elected service position in ASP:
> 
> a.      Members that have been a member of ASP for a minimum of 1 year, and
> 
> b.      Have regularly participated in ASP by means of sharing their
> personal Al-Anon-related experience strength and hope, and
> 
> c.      Are not members of Alcoholics Anonymous (AA), and
> 
> d.      Must submit a completed ASP Resume to the ASP Business Meeting, and
> 
> e.      Must be elected by an affirmative vote of the members present that
> are eligible to vote.
> 
> 
> 
> Section 4. Fees, Dues and Assessments
> 
> A.    Dues & Fees. There are no dues, fees or assessments required for
> membership in ASP.
> B.    Contributions and Donations.  
> 
> a.      Contributions and donations by participating members are encouraged,
> but are entirely voluntary.
> 
> b.      Contributions and donations from non-members or outside
> organizations of any kind are not accepted in accordance with Al-Anon's
> Seventh Tradition.
> 
> 
> 
> Section 5. Number of Members
> 
> A.    Number of Members. There is no limit on the number of Members that
> ASP may admit.
> 
> 
> 
> Section 6. Non-liability of Members
> 
> A.    A Member of ASP is not, as such personally liable for the debts,
> liabilities, or obligations of ASP, AFG, LLC.
> 
> 
> 
> Section 7. Amendments Resulting in the Termination of Memberships
> 
> A.    Notwithstanding any other provisions of these Bylaws, if any
> amendment of the Articles of Incorporation or to the Bylaws of ASP would
> result in termination of all memberships or any class of memberships, then
> such amendment or amendments shall be affected only in accordance with the
> provisions of RCW 24.03.070 Washington Nonprofit Corporation Act.
> 
> 
> 
> 
> 
> ARTICLES IV - BUSINESS MEETINGS OF ASP
> 
> 
> 
> Section 1. Place of Meetings
> 
> A.    Business Meetings of members shall be held using a separate mailing
> list maintained by ASP's Steering Committee.  Business is not discussed in
> the primary and separate recovery meeting where members share.  
> B.    Business Meetings are normally held in alternating months beginning
> in January of each calendar year.
> C.    This schedule may be interrupted as reasonably necessary by
> direction of the Steering Committee.
> D.    Special Business Meetings with limited agendas may be called by
> direction of the Steering Committee, and announced by Chairperson.
> 
> 
> 
> Section 2. Time of Meetings
> 
> A.    Business Meetings begin on the 1st day of the respective month.
> B.    Business Meetings adjourn on the last day of the respective month,
> unless it is necessary to continue current business, as determined by the
> Chairperson.
> C.    Business Meetings conduct business continuously during the month.
> D.    Business Meetings conduct business and discussions on one agenda
> item or topic at a time.
> E.    Business Meetings conduct business on a 7-day cycle/agenda item.
> 
> 
> 
> Section 3.  Members of Business Meetings and Voting Rights
> 
> A.    Members of ASP wishing to attend a Business Meeting must respond to
> the Notice of Business Meeting.
> B.    The Chairperson of the Business Meeting shall subscribe every member
> of ASP that responds to the Notice of Business Meeting for that specific
> meeting.
> C.    Membership and participation in Business Meetings is unique for each
> Business Meeting.
> D.    Members of the ASP Steering Committee are ASP Officers and are
> required to attend every Business Meeting during their term.
> E.    In respect to Al-Anon's tradition of anonymity, members of the
> Steering Committee participate in the Business Meeting as general members of
> ASP; except when representing their office, such as when making reports to
> the membership.
> F.    The Chairperson of the Business Meeting shall automatically
> subscribe every member of ASP Steering Committee to every Business Meeting.
> G.    Members of ASP and members of the Steering Committee (Officers of
> the corporation) are each eligible voting members and entitled to one vote
> on each matter submitted to a vote. Voting shall be by online secret polling
> open for a minimum of seven (7) days.
> H.    The number of voting members of the Business Meeting is the number
> of members subscribed to the Business Meeting mailing list on the date a
> polling period begins.
> I.    Election of officers shall be by online secret polling open for a
> minimum of seven (7) days.
> 
> 
> 
> Section 4. Annual and Other Regular Meetings
> 
> A.    Annual Meeting. The members shall meet annually during the month of
> November of each year for the purpose of conducting any ASP business.
> B.    Every three years the Members shall elect ASP Officers, preferably
> on a staggered schedule. ASP Officer vacancies may be filled at any ASP
> Business Meeting provided proper notice has been given to the membership.
> C.    The Steering Committee may choose to conduct any ASP business at
> other times of the year.
> 
> 
> 
> Section 3. Notice of Meetings
> 
> A.    Manners of giving notice: To the extent that notice of change of
> meeting times, notice of special meetings, or any other notice is given,
> adequate notice shall deemed to have been given if it is announced in the
> regular meeting of ASP at least seven (7) days prior to the Business
> Meeting.
> B.    Time of notice: Notice of special meetings must be given at least
> seven (7) days prior to a meeting.
> C.    Contents of notice.
> 
> 1. The notice of any Business Meeting shall state date of meeting.
> 
> 2. The notice of any Business Meeting shall include the nature of the
> business to be transacted.
> 
> 3.    Notice shall not require any action of the member other than
> responding to the notice and providing the member's name.
> 
> 
> 
> Section 4. Majority Action as Membership Action
> 
> A.    Every act or decision done or made by a substantial majority (more
> than 67%) of votes cast at a duly held meeting is the act of the Members and
> is known as a Group Conscience, unless the law, the Articles of
> Incorporation of ASP, these Bylaws or the Founding Policies of ASP require a
> greater majority.
> 
> 
> 
> Section 5. Conduct of Meetings
> 
> A.    Chairperson or Presiding Officer. Meetings of members shall be
> presided over by the Chairperson, or in his/her absence, by the List
> Administrator. In the absence of the Chairperson and also the List
> Administrator the Founder would preside.
> B.    The Minutes. The Archives of ASP Business Meeting email posts
> maintained by the list software are Minutes of the Business Meeting.
> C.    Orderly Process. Business Meetings shall be held in an orderly
> manner according to such rules as ASP may adopt from time to time.
> 
> a.    The Chairperson shall open the meeting by posting email(s) to the
> Business Meeting list server containing the following minimum information:
> 
>                                             i.      Notice of meeting
> opening.
> 
>                                            ii.     Description of meeting
> procedures.
> 
>                                          iii.      List of ASP members in
> attendance by name and email address
> 
>                                           iv.      Agenda
> 
>                                            v.     Request for reports from
> members of Steering Committee
> 
> b.    Discussion during ASP Business Meetings shall be confined to one
> single topic at a time.
> c.    All discussion shall follow ASP's Knowledge Based Decision Making
> (KBDM) process as described on the ASP web site.
> d.    All motions/seconds made during the KBDM process are out of order
> and hereby null and void.
> e.    No issue shall be polled or voted on in any way prior to reaching a
> consensus of the members.
> f.    The Chairperson shall notify the members of the Business Meeting
> that a consensus appears to have been reached. Said notice shall include a
> description or list of the key points of the consensus.
> g.    The Chairperson shall seek a motion containing all key points of the
> consensus. Any motion which does not contain all key points, or which is
> contrary to the consensus, is null and void.
> h.    Adherence to strict parliamentary procedure is not required, except
> when the KBDM process has been suspended by the Chairperson.
> i.    No voting or discussion by proxy is allowed.
> 
> Section 6. Record Date for Meetings
> 
> A.    The record date for purposes of determining the members entitled to
> notice, voting rights, written ballot rights, or any other right with
> respect to a meeting of Members or any other lawful membership action, shall
> be determined by the date of their current subscription to the ASP Mailing
> List Server.
> 
> 
> 
> ARTICLE V - STEERING COMMITTEE of ASP
> 
> 
> 
> Section 1. Legal Purpose of Steering Committee
> 
> A.    The ASP Steering Committee is the legal Board of Directors of ASP.
> The List Administrator is the equivalent of the President or CEO of the
> corporation.
> 
> 
> 
> Section 2. Definition of Members
> 
> A.    Members of the A Serenity Place Steering Committee, hereinafter
> referred to as SC.
> 
> a.    Elected Officers.
> 
>                                          i.     List Administrator
> 
>                                         ii.     Secretary
> 
>                                       iii.     Greeter Chair
> 
>                                        iv.     Treasurer
> 
>                                         v.     Group Representative
> 
> b.    Founders
> c.    Elected officers and Founders have 1 vote each in both Steering
> Committee and Business Meeting.
> 
> B.    Terms of office:
> 
> a.    Elected Officers
> 
>                                          i.     Officers are elected by a
> minimum 2/3's majority of the ASP members present in a Business Meeting.
> 
>                                         ii.     Three (3) years from the
> date officer elected.  
> 
>                                       iii.     No member may serve
> consecutive terms on the Steering Committee.
> 
>                                        iv.     In case of a vacancy on the
> Steering Committee, the List Administrator may perform those duties or may
> temporarily assign the duties of the vacant position to another active
> member of the Steering Committee.
> 
> b.    Founders
> 
>                                          i.     Founders are the original
> Founders of ASP, or the two (2) most senior members of ASP in terms of
> continuous membership in ASP.  
> 
>                                        ii.     Founders serve for Life or
> as long a member of ASP.
> 
>                                       iii.     Service as a Founder is
> primarily as an advisor and voice of experience to the Steering Committee
> and Business Meeting.
> 
>                                        iv.     The Steering Committee may
> ask Founder(s) to perform service to ASP, including performing the duties of
> any vacancy on the Steering Committee.   
> 
> C.    Conditions of Office
> 
> a.    ASP Officers must be members of ASP for a minimum of 1 year (365
> days)
> b.    ASP Officers may not be members of Alcoholics Anonymous
> c.    ASP Officers must attend and participate in ASP Business Meetings.
> d.    ASP Officers are expected to participate in ASP Steering Committee
> discussions.
> 
> D.    Removal from Office
> 
> a.    ASP Officers may be removed from office by a substantial majority
> decision (at least 66.7%) of the other ASP Officers.
> b.    ASP Officers may be removed from office for cause, including but not
> limited to:
> 
>                                          i.     Violating server security
> 
>                                         ii.     Falsifying or altering ASP
> records without proper authority,
> 
>                                       iii.     Falsifying or altering ASP
> financial records without proper authority,
> 
>                                        iv.     Falsifying or altering ASP
> website content without proper authority,
> 
>                                         v.     Gross or persistent failure
> to carry out their duties and responsibilities, as described for their
> service position,
> 
>                                        vi.     Gross misconduct
> 
> 
> 
> Section 3. Functions of the ASP Steering Committee
> 
> A.    To run the administrative procedures and processes of the ASP Group.
> B.    To develop and recommend agenda items for the Business Meetings.
> C.    To discuss and make decisions on disciplinary and behavior issues
> involving any member of ASP, including officers.
> 
> 
> 
> Section 4. Steering Committee Meetings
> 
> A.    Meetings are called and chaired by the ASP List Administrator.
> 
> 
> 
> Section 5. Duties of Steering Committee Members
> 
> A.    Duties of the List Administrator
> 
> a.    The List Administrator shall perform all duties incident to the
> office of List Administrator as described on the ASP website, and such other
> duties as may be required by law, by the Articles of Incorporation of ASP,
> or by these Bylaws, or which may be assigned to him/her from time to time by
> ASP.
> b.    The primary leadership position of ASP
> c.    Chairs the Steering Committee
> d.    Is the spokesperson for the Steering Committee
> e.    Deals directly with members of ASP regarding ASP policy & practices
> f.    Makes autonomous decisions regarding ASP affairs, when necessary
> g.    Keep others on Steering Committee thoroughly informed of all
> communication involving or representing the Steering Committee
> h.    Responsible for technical administration of the ASP mailing list
> 
> 
> 
> B.    Duties of the Secretary
> 
> a.    The Secretary shall perform all duties incident to the office of
> Secretary as described on the ASP website and such other duties as may be
> required by law, by the Articles of Incorporation of ASP, or by these
> Bylaws, or which may be assigned to him/her from time to time by ASP.
> b.    Chairs the Business Meeting
> c.    Responsible for the Daily Chairpersons in the ASP Group recovery
> meeting
> d.    Appoints Daily Chairpersons to a 6-month position
> e.    Instructs/trains Daily Chairpersons
> f.    Maintains the ASP website
> g.    May appoint an assistant/Recording Secretary
> h.    Is the first Alternate List Administrator
> 
> 
> 
> C.    Duties of the Greeter Chair
> 
> a.    The Greeter Chair shall perform all duties incident to the office of
> Greeter Chair as described in the ASP website and such other duties as may
> be required by law, by the Articles of Incorporation of ASP, or by these
> Bylaws, or which may be assigned to him/her from time to time by ASP.
> b.    Chairs the Greeter Committee
> c.    Appoints Greeters
> d.    Instructs/trains Greeters
> e.    Oversees greeting process
> f.    Is the second Alternate List Administrator
> 
> 
> 
> D.    Duties of the Treasurer
> 
> a.    The Treasurer shall perform all duties incident to the office of
> Treasurer as described in the ASP website and such other duties as may be
> required by law, by the Articles of Incorporation of ASP, or by these
> Bylaws, or which may be assigned to him/her from time to time by ASP.
> b.    Administers the 7th Tradition at ASP by Passing the Basket monthly
> c.    Accepts donations from ASP members
> d.    Deposits all funds received in a bank account owned by ASP
> e.    Disburses funds as necessary to pay ASP financial obligations
> f.    Distributes funds in excess of the Prudent Reserve in accordance
> with the Group Conscience
> g.    Reports monthly to Steering Committee and Business Committee
> 
> 
> 
> E.    Group Representative
> 
> a.    The Group Representative shall perform all duties incident to the
> office of Group Representative as described in the ASP website and such
> other duties as may be required by law, by the Articles of Incorporation of
> ASP, or by these Bylaws, or which may be assigned to him/her from time to
> time by ASP.
> b.    The Group Representative should develop a working knowledge of the
> Al-Anon Twelve Steps, Twelve Traditions, Twelve Concepts of Service, and the
> Service Manual and apply that knowledge and understanding in their service
> as a representative of ASP to the greater Al-Anon fellowship.  
> c.    The Group Representative shall attend meetings of the Al-Anon World
> Service Area that ASP participates in.
> d.    The Group Representative shall report to the Steering Committee and
> Business Meeting of discussions, motions and actions of the Area.
> e.    The Group Representative is eligible to serve at the District and/or
> Area Service levels.  The Group Representative may not continue to serve as
> Group Representative if elected to a service position at District or Area
> Service level.  
> 
> 
> 
> ARTICLE VI - VOTING
> 
> 
> 
> Section 1. Business Meetings, Election and Special Meetings
> 
> A.    Each subscribed member is entitled to one vote. This vote shall be
> cast in person by the member.
> B.    Minimum required majority to pass motions or elect officers.
> 
> a.    75% affirmative vote of the entire subscribed membership of ASP is
> required to alter the ASP Founding Statement & Policies in any way.
> b.    2/3 majority affirmative vote of the members present in a Business
> Meeting to pass any motion involving substantive changes to ASP.
> c.    Simple majority affirmative vote of the members present in a
> Business Meeting to elect an officer to the ASP Steering Committee.
> d.    Simple majority affirmative vote of the members present in a
> Business Meeting to pass a house keeping motion not involving substantive
> changes to ASP.
> 
> C.    The polling period for any vote shall be a minimum of 7 days.
> D.    No discussion or comments are allowed during any polling or voting
> period.
> 
> 
> 
> Article VIII - ELECTIONS
> 
> 
> 
> Section 1. Number of Officers
> 
> A.    The Officers/Directors of Steering Committee shall be the List
> Administrator, Secretary, Greeter Chair, Treasurer, Group Representative and
> up to two others.
> B.    The authorized number of directors of the corporation shall be no
> less than three and no more than eight until changed by amendment of these
> bylaws. The exact number shall be fixed within these limits by a resolution
> adopted by the Officers/Directors.
> 
> 
> 
> Section 2. Election Process
> 
> A.    The only requirement for membership in Al-Anon is that there be a
> problem of alcoholism in a relative
> B.    or friend.  The only requirement for voting members of ASP is
> attendance in the Business Meeting when the voting is taking place.  Members
> of ASP must respond to a notice of a Business Meeting prior to the start of
> the Business Meeting to be subscribed and attend that Business Meeting.
> Attendance and participation in any given Business Meeting is independent of
> attendance and participation in any other Business Meeting.
> C.    No member of Alcoholics Anonymous (AA) may serve as Group
> Representative (GR) or any other position elected to the ASP Steering
> Committee.
> D.    A simple majority of the members present in a Business Meeting is
> required to elect a member to a service position.
> E.    The timing of the three-year cycle of Group Representative election
> will be determined by the World Service Area in which ASP participates.  
> F.    If an officer of the Steering Committee is unable to complete
> his/her term:
> 
> a.    If the List Administrator is unable to complete his/her term, then
> the next Alternate List Administrator will serve the office of List
> Administrator for a three-year term beginning at that time.  The previous
> office of that new List Administrator will then become vacant.
> b.    If an elected Officer other than List Administrator is unable to
> complete his/her term, the Steering Committee may request a Founder to
> perform the duties of the vacancy.
> 
> 
> 
> ARTICLE IX - DELEGATION OF RESPONSIBILITIES BY OFFICERS
> 
> 
> 
> Section 1. Creation
> 
> A.    The ASP Officers and/or Steering Committee may, from time to time,
> create committees or appoint Assistants or Coordinators who shall have
> specific limited authority to deal with a particular function, event or
> issue.
> B.    The appointing authority shall be responsible for the actions of any
> appointed Assistants or Coordinators.
> C.    Said Assistants or Coordinators shall serve at the pleasure of the
> appointing authority.
> D.    The Group Conscience of the Business Meeting shall determine whether
> an Assistant or Coordinator position is a qualifying position for service on
> the Steering Committee.  This decision may be made in advance or
> retroactively.
> 
> 
> 
> ARTICLE X - EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
> 
> 
> 
> Section 1. Execution of Instruments
> 
> A.    The members of ASP, except as provided in these Bylaws, may by
> resolution or Group Consciences authorize any Officer or agent of ASP to
> enter into any contract or execute and deliver any instrument in the name of
> and on behalf of ASP, and such authority may be general or confined to
> specific instances. Unless so authorized, no Officer, agent, or employee
> shall have any power or authority to bind ASP by any contract or engagement
> or to pledge its credit or to render it liable monetarily for any purpose or
> in any amount.
> 
> 
> 
> Section 2. Checks and Notes
> 
> A.    Except as otherwise specifically determined by resolution or by
> Group Conscience of members, or as otherwise required by law, checks,
> drafts, promissory notes, orders for the payment of money, and other signs
> of indebtedness of ASP shall be signed by the Treasurer or one other
> Officer.
> 
> 
> 
> Section 3. Deposits
> 
> A.    All funds of ASP shall be deposited from time to time to the credit
> of ASP in such banks, trust companies, or other depositories as the Officers
> may select. ASP shall not act as a trustee of any trust, or shall funds be
> used specifically for investment purposes with exception of savings and CD
> accounts.
> 
> 
> 
> Section 4. Gifts
> 
> A.    Officers may accept on behalf of ASP any contribution, gift,
> bequest, or device for the charitable or public purposes of ASP.
> Contributions are accepted only from Al-Anon Family Groups and Alateen
> Groups, from recognized Al-Anon and Alateen activities, and from individual
> Al-Anon/Alateen members, or in a bequest from the family of an individual
> Al-Anon or Alateen member, shall be in accordance with the recommendation of
> AFG, Inc.
> 
> 
> 
> ARTICLE XI - ASP RECORDS AND REPORTS
> 
> 
> 
> Section 1. Maintenance of ASP Records
> 
> A.    ASP shall keep:
> 
> a.    Records of all meetings of Officers and/or members in Business
> Meeting, indicating the time and place of holding such meetings, whether
> regular or special, how called, the notice given, and the names of Steering
> Committee members present and the proceedings thereof.
> b.    The archives of the ASP Business Meetings are the official record of
> ASP Business Meetings.  There is no separate minutes of ASP Business
> Meetings.
> c.    The Secretary shall maintain a record of all motions and Group
> Consciences of the ASP Business Meeting on a web page designated for that
> purpose.  Said record shall contain the exact text of any motion or Group
> Conscience, the date polling closed, the results in the form of whether the
> motion passed or failed, the number of members present in the Business
> Meeting at the time the polling started, the number of for, against, abstain
> votes.  
> 
> B.    Adequate and correct books and records of account, including
> accounts of its properties and business transactions and account of its
> assets, liabilities, receipts, disbursements, gains and losses.
> C.    A copy of ASP's Articles of Incorporation and Bylaws as amended to
> date, which shall be open to inspection by the members of ASP via posting on
> the ASP website.
> 
> 
> 
> Section 2. Annual Report
> 
> A.    The Officers shall cause an annual report to be published not later
> than one hundred and twenty (120) days after the close of the fiscal year.
> The annual report will be made available to the Officers, members of the ASP
> Business Meeting.  This report shall contain the following information in
> appropriate detail:
> 
> a.    Assets and liabilities of ASP as of the end of the fiscal year,
> which is the calendar year beginning January 1st.
> b.    The principal changes in assets and liabilities during the fiscal
> year.
> c.    The revenue or receipts of ASP for the fiscal year.
> d.    The expenses of disbursements of ASP during the fiscal year.
> 
> 
> 
> Section 3. Accounting Review Procedure
> 
> A.    Treasurer
> 
> a.    Make "Seventh Tradition" deposits at least bi-monthly, including all
> checks and electronic donations received by end of bi-monthly period.
> Bi-monthly period shall coincide with bi-monthly Business Meetings.
> b.    Prepare and print checking account "Bank Reconciliation" monthly.
> c.    Print "Cash Balance Report" monthly.
> d.    Print "Checking Account Register" monthly.
> e.    Email copies of monthly "Checking Account Register", "Cash Balance
> Report" bank
> f.    statement(s) and checking account "Bank Reconciliation" to ASP
> Steering Committee members.
> g.    Prepare a financial report for posting on the website in the
> designated format.
> 
> 
> 
> B.    Annual Audit by Committee
> 
> a.    The Business Meeting may form an annual Audit Committee to consist
> of two past Steering Committee members.
> b.    Treasurer to provide annual records to the Audit Committee within 21
> days of request by the Audit Committee.
> c.    Audit Committee to complete their review within 30 days and file a
> report with the Secretary with a copy to the Treasurer. Report to be
> presented to the next Business Meeting in conjunction with the Treasurer's
> report for that meeting.
> d.    The Audit Committee is responsible for reporting whether the
> Treasurer and others on the Steering Committee are following procedures
> outlined by any pertinent Group Consciences and designated practices.  
> 
> 
> 
> ARTICLE XII - AMENDMENT OF BYLAWS
> 
> 
> 
> A.    These Bylaws and Articles of Incorporation may be amended at any
> time by a two-thirds vote of the ASP Steering Committee members present at
> any regular or special meeting, provided a copy of the proposed amendment
> has been submitted to each Officer serving on the Steering Committee at
> least forty-five (45) days before the meeting at which a vote is scheduled
> on the amendment.
> B.    Amendments to the Bylaws and Articles of Incorporation made by the
> ASP Steering Committee must be reported to the next regular ASP Business
> Meeting.
> C.    Amendments to the Bylaws and Articles of Incorporation may be either
> legal or traditional. The Membership of ASP has the right to ratify, or not,
> traditional amendments made to the Bylaws and Articles of Incorporation
> D.    In accordance with the Al-Anon Concepts of Service, in particular
> Concepts 6, 7 and 8, ASP recognizes that the Officers have legal rights
> while the rights of the Membership are traditional. As a result, it is
> Membership of ASP recognizes the necessity of the Officers having the
> authority to make necessary legal amendments to the Bylaws and Articles of
> Incorporation for the purpose of legal compliance.  
> 
> 
> 
> ARTICLE XIII - PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS
> 
> 
> 
> No member, officer, employee, or other person connected with ASP, or any
> private individual, shall receive at any time, any of the net earnings or
> pecuniary profit from the operations of ASP, provided however, that this
> provision shall not prevent payment to any such person or reasonable
> compensation for services performed for ASP in effecting any of its public
> or charitable purposes, provided that such compensation is otherwise
> permitted by these Bylaws and is fixed by resolution of the Members; and no
> such person or persons shall be entitled to share in the distribution of,
> and shall not receive, any of ASP's assets on dissolution of ASP. All
> members shall be deemed to have expressly consented and agreed that on such
> dissolution or winding up of the affairs of ASP, whether voluntary or
> involuntarily, the assets of ASP, after all debts have been satisfied, shall
> be distributed as required by the Articles of Incorporation and not
> otherwise.
> 
> 
> 
> 
> 
> 
> 
> ____________________________
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> The ASP web site with all kinds of info for ASP members is http://asp-afg.org/members/
> For assistance with other ASP issues, contact Steve the Founder of ASP, at steve at serenitysys.com