[Businessmtg] FW: Group Representative Report - Lynne's question

[aohara77 at comcast.net]

Hi Lynne,

You are quite welcome.  I don't know when the next Area meeting will take place.  I am still waiting for minutes from the last meeting on 3/5 and for updates to come in.

Regarding the size, this is my first Area meeting so I am not sure how our new Virtual Area compares to the others.  I will see if I can find that information and will report back.

Thanks for your interest!

Hugs,

Anne

-----Original Message-----
From: Businessmtg <businessmtg-bounces+aohara77=comcast.net at asp-afg.org> On Behalf Of travelynne2 via Businessmtg
Sent: Wednesday, March 9, 2022 8:22 PM
To: aohara77 at comcast.net
Cc: ASP Business <businessmtg at asp-afg.org>
Subject: Re: [Businessmtg] Group Representative Report

Thank you Anne for both agreeing to serve as the GR and for the summary of what has happened so far! 

Is there a next meeting scheduled? I look forward to hearing how this area organized themselves as time goes on. 200 virtual meetings is really impressive! Is that a large number of meetings to be in one Area or is that pretty normal? 

Hugs,
Lynne

Sent from my iPhone

> On Mar 8, 2022, at 5:50 PM, aohara77 at comcast.net wrote:
> 
> Hi All,
> 
> 
> 
> As one of the founders of ASP, I was asked to step in as the ASP Group 
> Representative until we have a volunteer from the ASP group step 
> forward into the role.
> 
> 
> 
> Since I was asked to fill the role in early January, I have attended 
> two Assembly meetings that were organized by members of the WSO.  Both 
> meetings used Web Ex technology, and as many as 200 virtual meeting 
> groups sent GR's to the meetings.  It was quite an experience. I have 
> never participated in this type of an Al-Anon event, I gained new 
> perspective on the challenges we experience at an ASP Business meeting 
> - managing the discussions, and staying on task both by the leaders and attendees.
> 
> 
> 
> At the first meeting on 1/22, little was accomplished due to some 
> technical and organizational difficulties, the intent was to have 
> elected all officers at that meeting.  Instead the meeting went for 4 long hours and we only
> elected an Area Delegate.   Kudos to the leaders of that meeting,  because
> the next meeting on 3/5 was very smooth!   During the second meeting,
> leaders referred to our area as Non-Georgraphic/Non-Panel - I am not 
> sure what Non-Panel means and have requested that information as well 
> as the minutes from 3/5  meeting.  I was only able to stay for about 
> half of that meeting.
> 
> 
> 
> The election process:
> 
> *    Each individual answered a series of questions in writing.  At the
> first meeting, we got the responses during the meeting.  At the second 
> meeting, those responses were shared ahead of the meeting and 
> presented in 3 languages.
> *    During the meeting each prospective candidate spoke briefly and
> given a time limit.  At the first meeting, translation services did 
> NOT work
> - and so the narrative appeared in the chat box, first in Spanish and 
> then in French, and there were oral translators standing by to assist 
> during discussion.  At the second meeting, closed captioning was 
> enabled - allowing the meeting to progress in a timely manner.
> *    Once the prospective candidates had finished speaking, they were
> removed from the meeting and the assembly could ask questions.  At no 
> time were we able to speak directly with anyone standing for a 
> position.  It seemed odd because there were some really good questions 
> that of course the WSO couldn't answer.
> *    Then the election took place but we were never given the tally, just
> the end result of the vote.  The voting poll was built into the Webex, 
> those on smartphones could vote through the Webex, those on landlines 
> or mobile devices that weren't "smart" emailed their votes to dedicated email address.
> *    I was able to stay long enough to vote for all but the Area
> Secretary.
> 
> 
> 
> I do believe all Area positions are now filled.  Area Delegate, Area 
> Chairperson, Area Treasurer, Area Secretary.  This elected group  has 
> a lot of work ahead of them.  It was clear to me that WSO is going to 
> let this group define their own processes - and their role at these 
> initial meetings was simply to facilitate getting this structure in 
> place.  I will be most interested to learn more about how they manage 
> determining their operating costs and prudent reserve as well as how they will manage the treasury.
> As soon as that is defined and shared, we will be able to define how 
> we want to distribute our excess funds.
> 
> 
> 
> Please let me know if you have any questions.
> 
> 
> 
> Yours in service,
> 
> 
> 
> Anne O.
> 
> 
> 
> 
> 
> 
> 
> 
> 
> 
> 
> ____________________________
> To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
> The ASP web site with all kinds of info for ASP members is 
> http://asp-afg.org/members/ For assistance with other ASP issues, 
> contact Steve the Founder of ASP, at steve at serenitysys.com


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