[Businessmtg] Treasurer's Report

[Steve Rankin]

Hi ASPers,

Once again, there are several parts to my Treasurer's Report:

1.  Register posted to the ASP website.   The Treasurer has
forwarded the current Register to the Secretary, who will see that it is
posted to the website.  Since the reporting period coincides with the
opening of the Business Meeting, there will generally be a few days delay in
the posting. FYI, the primary purpose of posting the register is so
individual members can verify that their donations to ASP made it into the
ASP bank account and not the Treasurer's pocket.  If you made a donation to
ASP, you can look at the Register at the date you made the donation, the
amount and your postal code.

2.  A note about transaction dates:
   a.  Donations by check - the date written on the check, not the date
received nor the date deposited.  This is done to simplify the member's
ability to verify that their donation was received and properly accounted
for.
   b.  Donations by PayPal - the date of the PayPal transaction.
   c.  Expenses - the date the Treasurer submitted payment for an expense,
or the date of a transaction in the case of automatic payments.  

3.  Income and Expense Statement.  Unlike the Register, the Income and
Expense Statement shows where our income came from (in a general way) and
what types of expenses we incurred during the reporting period.   
4.  Balance Sheet.  The Balance Sheet is a snapshot of the assets and
liabilities at the moment of the report.  Assets: You will note that ASP has
two bank accounts (Sound CB & PayPal).  If donations have been made via
PayPal but those funds have not yet been transferred to the checking
account, the Balance Sheet will show them in the PayPal account because
that's where they are.  Addtionally, sometimes the Treasurer will have
received funds, but not yet deposited the in a bank account.  In that case,
the funds are reported as "Undeposited Funds".  For instance, I stopped by
the PO Box this evening and picked up a check donation.  Since it hasn't
been deposited yet, it shows up in Undeposited Funds.   The sum of the funds
listed under Assets should approximate the funds in the Register.
Liabilities:  Most of the time, the Liabilities entry will be zero.
However, there may be exceptions.  I can think of a couple of examples.  1.
A trusted servant has encountered a known expense, but had not been
reimbursed at the time of the Balance Sheet.  2.  A quarter has passed and
the amount of funds "owed" to the GEA and WSO has been calculated, but not
yet paid.  In that case, the planned donations to those service entities may
be shown as liabilities until they are paid. 

5.  Treasurer commentary.  
Not much to say this time around.  

Income and Expense Statement - January 1 to February 28, 2023
INCOME
    Donations		$   343.00 
    Other Income  	$       0.00 
TOTAL INCOME		$   343.00 
EXPENSES
     Server Rent		$   198.00 
     Zoom		$     32.54 
     PayPal Charges	$       8.19 
TOTAL EXPENSES	$   238.73 
NET INCOME		$   104.27 

Balance Sheet - March 30, 2023
  ASSETS
   Sound Checking	$1,241.89
   PayPal		$        0.00
   Undeposited Funds	
			$   190.00 (cash & checks)
			$   540.29 (PayPal transfer)
   Other Assets		$       0.00 
  TOTAL ASSETS		$1,972.18 
  LIABILITIES 		$       0.00 
 NET WORTH 		$1,972.18

Love and SERENITY,
Steve
Acting Treasurer


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