[Businessmtg] server purge update

[Iphigenia Yiacas]

That was quite the job, and I'm sure it will make the list management
easier, thank you for your hard work.

On Mon, Apr 1, 2024 at 7:44 AM Lynne <lynne at asp-afg.org> wrote:

>
> Hello again.
>
>
>
> This has been quite an interesting process. One that I am glad I will not
> be doing again during my term. :) For background, periodically - every 3-4
> ish years - we clean up the subscription list on the server. This clears
> out email addresses that receive emails, but don't actively engage at ASP.
> And by active engagement, I mean reading shares. All that is required to
> stay subscribed is to reply to one of many emails sent out by the list
> administrator. I started this process near the middle of February and sent
> out 4 emails to the recovery meeting over 5 weeks asking people to reply to
> me.
>
>
>
> On the day I sent the first email, I downloaded a list of all email
> addresses subscribed at ASP and put them in an excel spreadsheet. Then as I
> received replies, I put a date next to the corresponding email address in
> my excel file. On Wednesday, Mar 27th,  I copied all email addresses that
> were not marked as replying and unsubscribed them. Note that any new
> members added to ASP from the date I sent the first email were not affected
> by this purge as their email addresses were not in my excel spreadsheet.
>
>
>
> So on Wednesday I unsubscribed 668 people to leave 182 people subscribed
> to ASP. I then re-subscribed 56 people between Wednesday and Sunday. And
> two new members joined, which is how we arrived at 240 members as of March
> 31, 2024.
>
>
>
> The server has options when unsubscribing people and one of them is
> whether or not to send an email telling them that they have been
> unsubscribed. I clicked yes to that option, so all 668 people that I
> unsubscribed got a email notification. A decision I semi-regret. :)
> Because very quickly, I was inundated with people asking to be added back.
> Out of the 56 people I re-subscribed, about 15-20 were my mistakes from
> either 1) human error in not marking the excel spreadsheet when I received
> their email, 2) a computer crash that happened when my excel file was open
> - I thought I had recovered all the email addresses that I lost in the
> crash, but I hadn't and 3) my spam filter on my email. The other 35-40
> people I re-subscribed didn't reply to any of my 4 emails that I had sent
> out...
>
>
>
> I expect that I will get a few more people here and there asking to be
> re-subscribed over the next few weeks to months, but I think that the vast
> majority of the people who were unsubscribed and want back on the list have
> already contacted me.
>
>
>
> So now we are at a point where we have an accurate count of our members.
> Phew!
>
>
>
> Hugs,
>
> Lynne
> ____________________________
> To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
> The ASP web site with all kinds of info for ASP members is
> http://asp-afg.org/members/
> For assistance with other ASP issues, contact Lynne, the List
> Administrator of ASP, at lynne at asp-afg.org
>