[Businessmtg] Alternate positions

[Lynne]

Thanks Anne!! 

Everyone,
I know this is a complicated topic. However, please consider sharing your opinion or questions or ESH, if you have not already done so. 

Hugs,
Lynne

Sent from my iPhone

> On Apr 15, 2024, at 2:50 PM, Anne <aohara77 at comcast.net> wrote:
> 
> HI All,
> 
> So sorry for the delayed response.  
> 
> Prior to 2024, the Area had about 3 Assemblies a year.  This year, we  have had two already and we have had 3 sponsorship workshops scheduled by the Area and most recently our Area Delegate set up two Q & A sessions for the GRs to attend.  Add to that the formation of Districts and monthly district meetings.  I would guess the amount of meetings and sessions are going to continue at this pace this year.
> 
> Many if not all of these meetings and sessions are scheduled for 4 hours but may take less time and they are always on the weekends.  To add an Alt GR seems to be a simple process, there is no group records update needed.   I don't think the Alt GR gets access to the email channel being used by the Area, that would still always fall to the GR to sort through.  So essentially, the  Alt GR helps share the meeting and session load attendance load for the GR.
> 
> Discussions in the group channel are a little chaotic and I can't always follow them.  They run the gamut and get jumbled up into threads that don't have the right subject lines.  I am fairly certain there has been no talk of CMAs.  I don't think I would get an answer from the Area Officers if I put something out there.    My new approach is going to bring these questions to the district meeting first.  For example at my last district meeting on April 6th, I wanted to discuss/share my frustration with this year's assemblies and the lack of KBDM before each vote.  Unfortunately, there was a mix up with the meeting start time because the scheduler of the meeting did not use UTC time - 4 of our GRs did not attend because they thought the meeting started at another time.  So I will carry my questions and concerns forward to the District meeting.  Right now, I do think that there is strength in numbers and if we can present our questions as those coming from District 53 we might get some traction.
> 
> Note that the CMA issue is real. Very odd that is now an undeclared service position.  I don't know how we put an alternate in place since they only allow one email user per group.   
> 
> I hope that answers your questions.
> 
> Let me know if there is anything else that needs more detail.
> 
> Thanks!
> 
> Anne
> 
> -----Original Message-----
> From: Businessmtg <businessmtg-bounces+aohara77=comcast.net at asp-afg.org> On Behalf Of Lynne
> Sent: Sunday, April 14, 2024 12:10 AM
> To: aohara77 at comcast.net
> Cc: ASP Business <businessmtg at asp-afg.org>
> Subject: [Businessmtg] Alternate positions
> 
> 
> This really is a lot of history and nuance to digest.
> 
> One thing I took away is that we need an alternate GR. And that this is part of our evolution as an actual AFG. And the GR is in need of support.
> 
> The CMA being a service position imposed by the WSO and GEA and unique to electronic meetings is very unsettling.  I would like to ask Anne if this issue has been discussed at the GEA by any of the other GRs. I know the district is still getting set up, but am also wondering how other groups in our district feel about the CMA issue. I would like to see the GEA disband the CMA forum and leave group representation to elected GRs.
> 
> However, we live in reality and that might not happen in the near future.
> 
> So we could leave it as is and Steve will be the CMA, both for physical mail and as our representative by email and the CMA forum.
> 
> We could also elect an alternate CMA that would essentially be the electronic CMA and participate in the CMA forum. But at least it would be an elected position to represent ASP.  
> 
> I don’t think I’d be in favor of creating an alternate GR position that would essentially be the electronic CMA and the alternate to the GR as I think that is a lot to roll into one position and will lessen the chances that someone will volunteer for it (see below).
> 
> I understand what Jerry is saying about the at-large positions and their function. I also see the benefit of assigning needed duties to those positions as a nice solution to the situation we find ourselves in. Considering how rarely those at-large positions have been filled, I would lean toward changing those positions rather than creating additional SC positions. Especially since we have such trouble filling existing SC positions.
> 
> But Jerry raises what I think is the most important issue. We can create whatever positions we want, but without volunteers willing to do those jobs, then we will still be in the same position we are in now. So whatever we end up doing I think should be done with the intent to lower the barrier to service.
> 
> Which is why I do support a one year service term for any alternate. The 3 year service term makes sense for our other elected positions. But it is a barrier to service as it is daunting. And for an alternate position doesn’t seem to be needed. And it might help get someone to stand for one of these positions.
> 
> Hugs,
> Lynne
> 
> Sent from my iPhone
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> 
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