[Businessmtg] Fwd: Archives

[Usha Vaidya]

I too am glad to know that such archive existed. Thanks for this
information Lynne. Yesterday I did try to access it and found it quite
interesting to read members past shares specially those resonated me. Now I
can think of deleting the shares from my inbox as otherwise space in my
mailbox gets full though I have now increased the size of mailbox.
Good question by Edith.

Thanks again.

Usha

---------- Forwarded message ---------
From: Edith Villeneuve <villeneuve567 at gmail.com>
Date: Fri, 10 Jan, 2025, 00:39
Subject: Re: [Businessmtg] Archives
To: <ushavaidya1959 at gmail.com>
Cc: ASP Business <businessmtg at asp-afg.org>


Lynn, thanks for this information regarding archives.  I am not sure why I
didn't know that such a large archive existed... but that's not important.
 I have a  question regarding archived ASP shares.

Is there a way to determine how often this is accessed?
Obviously I would think that if people use it alot, it must be valuable as
a resource. Personally I have never used it, rather I set aside emails I
think I will need to reread later.  This works for me.

Thanks
/Edith



On Thu, Jan 9, 2025, 8:16 a.m. Lynne <lynne at asp-afg.org> wrote:

>
> The discussion of staff reports is now ended and we move on to our next
> topic, which is a discussion of archives at ASP. We will discuss this
topic
> until January 20th.
>
>
>
> This discussion includes the potential for making a major change at ASP
> and so this is the second of three business meetings that we will be
> discussing this topic. There will not be any motions or votes on this
topic
> during this business meeting. Also, we are using the KBDM method for
> discussion. Please see here for more details:
> https://asp-afg.org/members/kbdm/
>
>
>
> This is a complicated topic. Please ask questions. A short summary is
> below. But please remember that the Business meeting archives are the
> official record of our October Business meeting discussion of the
archives.
> My summary below is filtered through my brain and so might inadvertently
> leave out or emphasize something. This is not intended - I am simply human
> :) Which is why our BM archives are the official record of our BMs.
> https://asp-afg.org/members/business-meeting/
>
>
>
> ASP keeps all shares going back to 2006 when Steve transferred the meeting
> to the membership. These shares are kept on the ASP server in a password
> protected archive. Only current ASP members have access to these archives
> using a password unique to their account. When a member leaves ASP, they
no
> longer have access to the archives. Please note that these are the
official
> ASP archives stored on an ASP server and are separate from any personal
> archives that any ASP member could choose to make on their email
> client/server of all email shares that they receive while they are a
> member. ASP has no control over how members use the email shares that are
> sent to their email addresses, although we have multiple places where we
> encourage members to follow the Al anon principles and to keep those
shares
> private.
>
>
>
> The archives are used in different ways:
>
> Newcomers, or any member who needs them, can use them as a resource to
> read shares on a topic that they have immediate need of - they are
> essentially an instant meeting on the topic they need.
> Some members have issues with their email clients sending all of their ASP
> mail to their inbox (this is not on the ASP side, this is their email
> client) and so some members use the archives as a way of reading the daily
> shares.
> The Steering Committee uses the archives in various ways, most often when
> dealing with a member whose shares they need to review in the course of
> their duties. But they are also used to get data that the List
> Administrator reports to the group.
>
>
> Some concerns brought up last time (I'm sure I won't remember all of them,
> these will be brought up again in the discussion) about the archive:
>
> Are members aware that there is an archive and that their shares are kept
> indefinitely for the uses stated above?
> Keeping shares in any way goes against the principles of anonymity.
> Safety concerns of people not in ASP gaining access to shares through
> members devices and using those shares against them. Or joining ASP under
> false pretenses to gain access to the archives. (**we have no evidence
this
> has ever happened in the nearly 20 years where archives have been
available
> at ASP.)
>
>
> Some possible future actions for the Business meeting to take that were
> mentioned last meeting (all up for discussion, including ones I have
> probably forgotten or new ones):
>
> The archives are currently mentioned here
> https://asp-afg.org/members/member-instructions/. Could we modify our
> greeting process to make it more explicit that the archive exists, its
> purpose, and use? Include strategies for a new member to be "more"
> anonymous if that is something a member wishes?
> Stop archiving shares as of a date set by the Business Meeting. This would
> not affect the existing archives. This was last voted on by the business
> meeting in Feb 2019 in Motion 19, which failed to pass
> https://asp-afg.org/members/group-conscience/
> Stop archiving shares and delete the archive. This is irreversible. And it
> is the reason we are discussing this for 3 business meetings before even
> discussing if we have a consensus as this is a major change that cannot be
> undone.
>
>
>  This topic is open for discussion.
>
>
>
> Hugs,
>
> Lynne
> ____________________________
> To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
> The ASP web site with all kinds of info for ASP members is
> http://asp-afg.org/members/
> For assistance with other ASP issues, contact Lynne, the List
> Administrator of ASP, at lynne at asp-afg.org
>
____________________________
To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
The ASP web site with all kinds of info for ASP members is
http://asp-afg.org/members/
For assistance with other ASP issues, contact Lynne, the List Administrator
of ASP, at lynne at asp-afg.org