[Businessmtg] Archives

[Lynne]

   Hi Edith,

   Thanks for this question. I'm not sure if there is a way to measure how
   often the archives are accessed. I can look into that and see if there
   is any way we can get that information.

   Hugs,

   Lynne
   Sent from my iPhone

     On Jan 9, 2025, at 11:05AM, Edith Villeneuve
     <villeneuve567 at gmail.com> wrote:

   ¿
   Lynn, thanks for this information regarding archives.  I am not sure
   why I didn't know that such a large archive existed... but that's not
   important.   I have a  question regarding archived ASP shares.
   Is there a way to determine how often this is accessed?
   Obviously I would think that if people use it alot, it must be valuable
   as a resource. Personally I have never used it, rather I set aside
   emails I think I will need to reread later.  This works for me.
   Thanks
   /Edith
   On Thu, Jan 9, 2025, 8:16a.m. Lynne <[1]lynne at asp-afg.org> wrote:

     The discussion of staff reports is now ended and we move on to our
     next topic, which is a discussion of archives at ASP. We will
     discuss this topic until January 20th.
     This discussion includes the potential for making a major change at
     ASP and so this is the second of three business meetings that we
     will be discussing this topic. There will not be any motions or
     votes on this topic during this business meeting. Also, we are using
     the KBDM method for discussion. Please see here for more details:
     [2]https://asp-afg.org/members/kbdm/
     This is a complicated topic. Please ask questions. A short summary
     is below. But please remember that the Business meeting archives are
     the official record of our October Business meeting discussion of
     the archives. My summary below is filtered through my brain and so
     might inadvertently leave out or emphasize something. This is not
     intended - I am simply human :) Which is why our BM archives are the
     official record of our BMs.
     [3]https://asp-afg.org/members/business-meeting/
     ASP keeps all shares going back to 2006 when Steve transferred the
     meeting to the membership. These shares are kept on the ASP server
     in a password protected archive. Only current ASP members have
     access to these archives using a password unique to their account.
     When a member leaves ASP, they no longer have access to the
     archives. Please note that these are the official ASP archives
     stored on an ASP server and are separate from any personal archives
     that any ASP member could choose to make on their email
     client/server of all email shares that they receive while they are a
     member. ASP has no control over how members use the email shares
     that are sent to their email addresses, although we have multiple
     places where we encourage members to follow the Al anon principles
     and to keep those shares private.
     The archives are used in different ways:
     Newcomers, or any member who needs them, can use them as a resource
     to read shares on a topic that they have immediate need of - they
     are essentially an instant meeting on the topic they need.
     Some members have issues with their email clients sending all of
     their ASP mail to their inbox (this is not on the ASP side, this is
     their email client) and so some members use the archives as a way of
     reading the daily shares.
     The Steering Committee uses the archives in various ways, most often
     when dealing with a member whose shares they need to review in the
     course of their duties. But they are also used to get data that the
     List Administrator reports to the group.
     Some concerns brought up last time (I'm sure I won't remember all of
     them, these will be brought up again in the discussion) about the
     archive:
     Are members aware that there is an archive and that their shares are
     kept indefinitely for the uses stated above?
     Keeping shares in any way goes against the principles of anonymity.
     Safety concerns of people not in ASP gaining access to shares
     through members devices and using those shares against them. Or
     joining ASP under false pretenses to gain access to the archives.
     (**we have no evidence this has ever happened in the nearly 20 years
     where archives have been available at ASP.)
     Some possible future actions for the Business meeting to take that
     were mentioned last meeting (all up for discussion, including ones I
     have probably forgotten or new ones):
     The archives are currently mentioned here
     [4]https://asp-afg.org/members/member-instructions/. Could we modify
     our greeting process to make it more explicit that the archive
     exists, its purpose, and use? Include strategies for a new member to
     be "more" anonymous if that is something a member wishes?
     Stop archiving shares as of a date set by the Business Meeting. This
     would not affect the existing archives. This was last voted on by
     the business meeting in Feb 2019 in Motion 19, which failed to pass
     [5]https://asp-afg.org/members/group-conscience/
     Stop archiving shares and delete the archive. This is irreversible.
     And it is the reason we are discussing this for 3 business meetings
     before even discussing if we have a consensus as this is a major
     change that cannot be undone.
      This topic is open for discussion.
     Hugs,
     Lynne
     ____________________________
     To Unsubscribe, go to:
     [6]http://www.asp-afg.org/mailman/listinfo/asp
     The ASP web site with all kinds of info for ASP members is
     [7]http://asp-afg.org/members/
     For assistance with other ASP issues, contact Lynne, the List
     Administrator of ASP, at [8]lynne at asp-afg.org

References

   1. mailto:lynne at asp-afg.org
   2. https://asp-afg.org/members/kbdm/
   3. https://asp-afg.org/members/business-meeting/
   4. https://asp-afg.org/members/member-instructions/
   5. https://asp-afg.org/members/group-conscience/
   6. http://www.asp-afg.org/mailman/listinfo/asp
   7. http://asp-afg.org/members/
   8. mailto:lynne at asp-afg.org