[Businessmtg] Next topic

Fri Jan 10 08:00:10 PST 2025

Thanks for explaining everything so clearly, Lynn. I have taken a few brief
looks at the archive but didn’t really explore because I wasn’t sure I
should do that even though I could. I think I’ll take a longer, deep dive
at them now.

LaVaughn

On Fri, Jan 10, 2025 at 10:55 AM Lynne <lynne at asp-afg.org> wrote:

>
>
> Hi Kathleen,
>
> The Business Meeting archives are separate from the Recovery meeting
> archives. The recovery meeting archives are here:
> https://asp-afg.org/mailman/private/asp/
>
> And you will need your ASP password that you received when you first
> joined. If you don't have that readily available, you can change it here
> https://asp-afg.org/mailman/listinfo/asp
>
> Unfortunately, there is no easy way to move or delete files from the
> archive. I contacted our technical support during the last meeting about
> deleting shares older than 30 days and this is what I was told:
>
> "Turning off the archive option will not physically delete the archives.
> It will only stop future messages going into the archives. There is no
> way for you to reset the archives. We would have to delete all the
> archives and start with a new archive.
>
> Unfortunately there is no way to schedule deletion of archives older
> than 30 days. The reason are all the various links etc which need to be
> updated. The actual archive is stored in a single file. You would have
> to write some code to write that single file, remove all messages which
> are older than 30 days and then re-generate all the archive files from
> scratch."
>
> This same answer will apply to deleting archives older than 5 years. Our
> only options from a technical perspective to change from what we are
> currently doing are to 1) delete ALL archived shares and start over a
> new archive or 2) delete ALL archived shares and turn off archiving - so
> we would not have an archive of any shares or 3) Turn off future
> archiving of shares, which keeps the existing shares in the archive.
>
> Hugs,
>
> Lynne
>
> On 2025-01-10 06:02, Kathleen Haskell wrote:
>
> > Greetings,
> >
> > Oh....now I understand better after looking at the archives.   The
> > archives are for the business meetings, when I thought it was for all
> > shares, and thought it was a monstruous file.   LOL.    Unless I am
> > missing something.
> >
> > It is good information to have for historical purposes and reports.
> >   Is there a way to separate the older ones into a a different place?
> > For example, have the current 5 years in a file and older ones in a
> > different file?
> >
> > I am thinking of keeping them since the Steering Committee uses them.
> > However, I would like to hear other input before making a final
> > decision.
> >
> > Thanks,
> > Kathleen H
> >
> > -------------------------
> >
> > From: Businessmtg
> > <businessmtg-bounces+khaskell217=gmail.com at asp-afg.org> on behalf of
> > Lynne <lynne at asp-afg.org>
> > Sent: Thursday, January 9, 2025 5:15 AM
> > To: khaskell217 at gmail.com <khaskell217 at gmail.com>
> > Cc: ASP Business <businessmtg at asp-afg.org>
> > Subject: [Businessmtg] Next topic
> >
> > The discussion of staff reports is now ended and we move on to our next
> > topic, which is a discussion of archives at ASP. We will discuss this
> > topic until January 20th.
> >
> > This discussion includes the potential for making a major change at ASP
> > and so this is the second of three business meetings that we will be
> > discussing this topic. There will not be any motions or votes on this
> > topic during this business meeting. Also, we are using the KBDM method
> > for discussion. Please see here for more details:
> > https://asp-afg.org/members/kbdm/ [1]
> >
> > This is a complicated topic. Please ask questions. A short summary is
> > below. But please remember that the Business meeting archives are the
> > official record of our October Business meeting discussion of the
> > archives. My summary below is filtered through my brain and so might
> > inadvertently leave out or emphasize something. This is not intended -
> > I am simply human :) Which is why our BM archives are the official
> > record of our BMs. https://asp-afg.org/members/business-meeting/ [2]
> >
> > ASP keeps all shares going back to 2006 when Steve transferred the
> > meeting to the membership. These shares are kept on the ASP server in a
> > password protected archive. Only current ASP members have access to
> > these archives using a password unique to their account. When a member
> > leaves ASP, they no longer have access to the archives. Please note
> > that these are the official ASP archives stored on an ASP server and
> > are separate from any personal archives that any ASP member could
> > choose to make on their email client/server of all email shares that
> > they receive while they are a member. ASP has no control over how
> > members use the email shares that are sent to their email addresses,
> > although we have multiple places where we encourage members to follow
> > the Al anon principles and to keep those shares private.
> >
> > The archives are used in different ways:
> >
> > Newcomers, or any member who needs them, can use them as a resource to
> > read shares on a topic that they have immediate need of - they are
> > essentially an instant meeting on the topic they need.
> > Some members have issues with their email clients sending all of their
> > ASP mail to their inbox (this is not on the ASP side, this is their
> > email client) and so some members use the archives as a way of reading
> > the daily shares.
> > The Steering Committee uses the archives in various ways, most often
> > when dealing with a member whose shares they need to review in the
> > course of their duties. But they are also used to get data that the
> > List Administrator reports to the group.
> >
> > Some concerns brought up last time (I'm sure I won't remember all of
> > them, these will be brought up again in the discussion) about the
> > archive:
> >
> > Are members aware that there is an archive and that their shares are
> > kept indefinitely for the uses stated above?
> > Keeping shares in any way goes against the principles of anonymity.
> > Safety concerns of people not in ASP gaining access to shares through
> > members devices and using those shares against them. Or joining ASP
> > under false pretenses to gain access to the archives. (**we have no
> > evidence this has ever happened in the nearly 20 years where archives
> > have been available at ASP.)
> >
> > Some possible future actions for the Business meeting to take that were
> > mentioned last meeting (all up for discussion, including ones I have
> > probably forgotten or new ones):
> >
> > The archives are currently mentioned here
> > https://asp-afg.org/members/member-instructions/ [3]. Could we modify
> > our greeting process to make it more explicit that the archive exists,
> > its purpose, and use? Include strategies for a new member to be "more"
> > anonymous if that is something a member wishes?
> > Stop archiving shares as of a date set by the Business Meeting. This
> > would not affect the existing archives. This was last voted on by the
> > business meeting in Feb 2019 in Motion 19, which failed to pass
> > https://asp-afg.org/members/group-conscience/ [4]
> > Stop archiving shares and delete the archive. This is irreversible. And
> > it is the reason we are discussing this for 3 business meetings before
> > even discussing if we have a consensus as this is a major change that
> > cannot be undone.
> >
> > This topic is open for discussion.
> >
> > Hugs,
> >
> > Lynne
> > ____________________________
> > To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp [5]
> > The ASP web site with all kinds of info for ASP members is
> > http://asp-afg.org/members/ [6]
> > For assistance with other ASP issues, contact Lynne, the List
> > Administrator of ASP, at lynne at asp-afg.org
>
>
>
> Links:
> ------
> [1] https://asp-afg.org/members/kbdm/
> [2] https://asp-afg.org/members/business-meeting/
> [3] https://asp-afg.org/members/member-instructions/
> [4] https://asp-afg.org/members/group-conscience/
> [5] http://www.asp-afg.org/mailman/listinfo/asp
> [6] http://asp-afg.org/members/
> ____________________________
> To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
> The ASP web site with all kinds of info for ASP members is
> http://asp-afg.org/members/
> For assistance with other ASP issues, contact Lynne, the List
> Administrator of ASP, at lynne at asp-afg.org
>