[Businessmtg] Next topic

Mon Jan 13 19:30:12 PST 2025

Greetings,

I have been reading the business meeting on the archive topic.    I too keep some ASP emails for future reference or to read again    I was unaware we had any archives of shares until 2 meetings ago.     After reading the below, there are 2 archives, one for the business meeting and one for the recovery meeting archives.     I would suggest keeping the business meeting archives and keep adding to this page on the ASP website.

As for the recovery meeting archives, I tried accessing without success, because of my lack of computer knowledge and skill.      I would suggest #2 below, delete ALL archived shares and turn off archiving - so we would not have an archive of any shares.

Also, I am hearing the Steering Committee uses the data for reporting or handling any troublesome emails.   Option 2 would preserve our anonymity.    Is it necessary to capture the data? I.e. How many shares per day, per month, how many members, etc....  At my last face 2 face meeting, everyone was welcome, attendance varied, there was no sign in sheet that I can remember, and we did have our service positions rotated.

I am also open to the majority vote of the group.

Thank you for listening.

Kathleen H

________________________________
From: Businessmtg <businessmtg-bounces+khaskell217=gmail.com at asp-afg.org> on behalf of Lynne <lynne at asp-afg.org>
Sent: Friday, January 10, 2025 7:55 AM
To: khaskell217 at gmail.com <khaskell217 at gmail.com>
Cc: ASP Business <businessmtg at asp-afg.org>
Subject: Re: [Businessmtg] Next topic

Hi Kathleen,

The Business Meeting archives are separate from the Recovery meeting
archives. The recovery meeting archives are here:
https://asp-afg.org/mailman/private/asp/

And you will need your ASP password that you received when you first
joined. If you don't have that readily available, you can change it here
https://asp-afg.org/mailman/listinfo/asp

Unfortunately, there is no easy way to move or delete files from the
archive. I contacted our technical support during the last meeting about
deleting shares older than 30 days and this is what I was told:

"Turning off the archive option will not physically delete the archives.
It will only stop future messages going into the archives. There is no
way for you to reset the archives. We would have to delete all the
archives and start with a new archive.

Unfortunately there is no way to schedule deletion of archives older
than 30 days. The reason are all the various links etc which need to be
updated. The actual archive is stored in a single file. You would have
to write some code to write that single file, remove all messages which
are older than 30 days and then re-generate all the archive files from
scratch."

This same answer will apply to deleting archives older than 5 years. Our
only options from a technical perspective to change from what we are
currently doing are to 1) delete ALL archived shares and start over a
new archive or 2) delete ALL archived shares and turn off archiving - so
we would not have an archive of any shares or 3) Turn off future
archiving of shares, which keeps the existing shares in the archive.

Hugs,

Lynne

On 2025-01-10 06:02, Kathleen Haskell wrote:

> Greetings,
>
> Oh....now I understand better after looking at the archives.   The
> archives are for the business meetings, when I thought it was for all
> shares, and thought it was a monstruous file.   LOL.    Unless I am
> missing something.
>
> It is good information to have for historical purposes and reports.
>   Is there a way to separate the older ones into a a different place?
> For example, have the current 5 years in a file and older ones in a
> different file?
>
> I am thinking of keeping them since the Steering Committee uses them.
> However, I would like to hear other input before making a final
> decision.
>
> Thanks,
> Kathleen H
>
> -------------------------
>
> From: Businessmtg
> <businessmtg-bounces+khaskell217=gmail.com at asp-afg.org> on behalf of
> Lynne <lynne at asp-afg.org>
> Sent: Thursday, January 9, 2025 5:15 AM
> To: khaskell217 at gmail.com <khaskell217 at gmail.com>
> Cc: ASP Business <businessmtg at asp-afg.org>
> Subject: [Businessmtg] Next topic
>
> The discussion of staff reports is now ended and we move on to our next
> topic, which is a discussion of archives at ASP. We will discuss this
> topic until January 20th.
>
> This discussion includes the potential for making a major change at ASP
> and so this is the second of three business meetings that we will be
> discussing this topic. There will not be any motions or votes on this
> topic during this business meeting. Also, we are using the KBDM method
> for discussion. Please see here for more details:
> https://asp-afg.org/members/kbdm/ [1]
>
> This is a complicated topic. Please ask questions. A short summary is
> below. But please remember that the Business meeting archives are the
> official record of our October Business meeting discussion of the
> archives. My summary below is filtered through my brain and so might
> inadvertently leave out or emphasize something. This is not intended -
> I am simply human :) Which is why our BM archives are the official
> record of our BMs. https://asp-afg.org/members/business-meeting/ [2]
>
> ASP keeps all shares going back to 2006 when Steve transferred the
> meeting to the membership. These shares are kept on the ASP server in a
> password protected archive. Only current ASP members have access to
> these archives using a password unique to their account. When a member
> leaves ASP, they no longer have access to the archives. Please note
> that these are the official ASP archives stored on an ASP server and
> are separate from any personal archives that any ASP member could
> choose to make on their email client/server of all email shares that
> they receive while they are a member. ASP has no control over how
> members use the email shares that are sent to their email addresses,
> although we have multiple places where we encourage members to follow
> the Al anon principles and to keep those shares private.
>
> The archives are used in different ways:
>
> Newcomers, or any member who needs them, can use them as a resource to
> read shares on a topic that they have immediate need of - they are
> essentially an instant meeting on the topic they need.
> Some members have issues with their email clients sending all of their
> ASP mail to their inbox (this is not on the ASP side, this is their
> email client) and so some members use the archives as a way of reading
> the daily shares.
> The Steering Committee uses the archives in various ways, most often
> when dealing with a member whose shares they need to review in the
> course of their duties. But they are also used to get data that the
> List Administrator reports to the group.
>
> Some concerns brought up last time (I'm sure I won't remember all of
> them, these will be brought up again in the discussion) about the
> archive:
>
> Are members aware that there is an archive and that their shares are
> kept indefinitely for the uses stated above?
> Keeping shares in any way goes against the principles of anonymity.
> Safety concerns of people not in ASP gaining access to shares through
> members devices and using those shares against them. Or joining ASP
> under false pretenses to gain access to the archives. (**we have no
> evidence this has ever happened in the nearly 20 years where archives
> have been available at ASP.)
>
> Some possible future actions for the Business meeting to take that were
> mentioned last meeting (all up for discussion, including ones I have
> probably forgotten or new ones):
>
> The archives are currently mentioned here
> https://asp-afg.org/members/member-instructions/ [3]. Could we modify
> our greeting process to make it more explicit that the archive exists,
> its purpose, and use? Include strategies for a new member to be "more"
> anonymous if that is something a member wishes?
> Stop archiving shares as of a date set by the Business Meeting. This
> would not affect the existing archives. This was last voted on by the
> business meeting in Feb 2019 in Motion 19, which failed to pass
> https://asp-afg.org/members/group-conscience/ [4]
> Stop archiving shares and delete the archive. This is irreversible. And
> it is the reason we are discussing this for 3 business meetings before
> even discussing if we have a consensus as this is a major change that
> cannot be undone.
>
> This topic is open for discussion.
>
> Hugs,
>
> Lynne
> ____________________________
> To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp [5]
> The ASP web site with all kinds of info for ASP members is
> http://asp-afg.org/members/ [6]
> For assistance with other ASP issues, contact Lynne, the List
> Administrator of ASP, at lynne at asp-afg.org

Links:
------
[1] https://asp-afg.org/members/kbdm/
[2] https://asp-afg.org/members/business-meeting/
[3] https://asp-afg.org/members/member-instructions/
[4] https://asp-afg.org/members/group-conscience/
[5] http://www.asp-afg.org/mailman/listinfo/asp
[6] http://asp-afg.org/members/
____________________________
To Unsubscribe, go to: http://www.asp-afg.org/mailman/listinfo/asp
The ASP web site with all kinds of info for ASP members is http://asp-afg.org/members/
For assistance with other ASP issues, contact Lynne, the List Administrator of ASP, at lynne at asp-afg.org