[Businessmtg] Archives

[Anna]

I’m wondering if there couldn’t also be some legalities around this. For example, if a member asked that all their shares be removed from the archive and not be saved going forward for privacy reasons, since they were unaware they were saved to begin with, how would that work? Could it be removed? Or would it have to stay part of the archive?

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On Sun, Jan 19, 2025 at 8:17 AM, Anne OHara via Businessmtg <[businessmtg at asp-afg.org](mailto:On Sun, Jan 19, 2025 at 8:17 AM, Anne OHara via Businessmtg <<a href=)> wrote:

> Good morning,
>
> Lots of good input on this topic. I have been mulling it over and in the end, I continue to support keeping our archives. I am keenly aware of our traditions and the need to protect anonymity. As an email meeting our shares, by default, are documented. ASP archives are password protected-available only to current members. And we have members that use the archives due to challenges with their email client. And of course, there is the Steering Committee’s use case when investigating a member complaint. Note that every one of us has an opportunity to make our email address anonymous.
>
> With that said, I think we need to be sensitive to the needs of our members. I know as a newcomer long ago, I was looking for relief from the effects of living with active alcoholism- I was not reading websites.
> The greeters are the first contact with new members - I think there is an opportunity there to discuss a bit about how ASP manages emails before the deluge of emails begin. We could ask members to acknowledge they understand that shares are archived. Just a thought.
>
> Hugs,
>
> Anne
>
> Sent from my iPhone
>
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