[Businessmtg] Greetings!!

[jennifer g]

Hello new Business Meeting ASP'er!

 Welcome to A Serenity Place Business Meeting.



I'm Jennifer, the ASP Secretary.  This note is to help

acquaint you with our new business meeting at A Serenity Place. Please

read this note carefully as there is a lot of useful information about

the ASP Business Meeting in it; also save a copy of this note for

future reference.



 The Business Meeting is where all routine business issues are 

discussed and group consciences taken at the A Serenity Place online

Al-Anon meeting.  



1.  Any member of ASP may attend the Business Meeting.  



2.  Once the discussion starts subscription to the current months Business Meeting will close and

only those subscribed will be able to participate in the discussions

and vote on the topic at hand.  



 3.  The Business Meeting meets typically starts the 1st of every other month (although this month we are starting a bit late).   This gives each member, including your trusted servants time off to tend to the rest of their lives.

  4.  The Business Meeting is led by the Chairperson (primarily the ASP

Secretary or secondarily the ASP List Administrator, depending upon availability).  



 5.  The Chairperson determines the agenda of the Business Meeting 

 from items submitted by members in attendance at the Business

Meeting.



 7.  The Business Meeting discusses one and only one topic at a time.

It is the duty of the Chairperson to keep the meeting participants

focused on the topic at hand.



 8.  The Business Meeting is using the KBDM process on a trial basis.

If this process doesn't appear to be working properly, the Chairperson

may switch the Business Meeting to the traditional style based loosely

on Robert's Rules of Order.



    i.  KBDM: Motions are developed by consensus after thorough 

       discussion.  If there is no consensus, then no motion is to be

       made.

   ii.  Robert's Rules:  Motions are made from the floor and seconded 

        with discussion following.



9.  Voting:  The Secretary or Chair announces that a vote is to be

taken.  Announcement to include:



    i.    A full quote of the motion,

    ii.   The motion is posted on the voting poll,

    iii.  Instructions on the voting process,

    iv.  Deadline of majority required to pass super majority,

    v.  Chairperson announces the results of the vote and asks the 

        Web Master to post the motion and the vote on the ASP website.



 10.  Major or controversial issues.  Issues which would result in a

major change to ASP or are controversial in nature will have a delayed

discussion and voting procedure.



    i.   Month 1:  Announcement of topic followed by truncated

        discussion to illuminate issues.  

   ii.   Month 3:  Full discussion of topic.  Discussion may be

        extended to following month(s) as needed.

   iii.   Month 5+: Voting on motion.



 Examples of Things NOT to do at the A Serenity Place Business

Meeting.  PLEASE READ!



a. Do not send Business Meeting shares to multiple recipients.  The server

will reject any message that is also sent to any other address in

addition to the ASP address.  In addition to being rejected, this

creates a mess on the server that needs to be cleaned up by the List

Administrator.  The best way to send a share to the business meeting

is to create a listing in your email address book for Business Meeting

and send all shares to Business Meeting. 



b. Do not comment on others shares, good or bad!  Please share your

compliments to other members privately. 



c. Do not include the text of a share that you are responding to.  Please

delete the other members text or change the settings on your email

program to do this automatically.  Better yet, always start with a new

email message and put the appropriate heading in the subject line. 



d. Do not send attachments of any kind. 



e. Do not send test messages.  If there is a problem receiving the

Business Meeting shares please write the Secretary at

jenniferg at serenitysys.com .



 f. If you would like your Business Meeting email on hold temporarily

then go to the servers website and select the No Mail setting. Complete

instructions are at:

 http://www.asp-afg.org/ASP/nbm/business_meeting_instruction.htm 

 

If you have any questions about A Serenity Place Business Meeting,

technical or otherwise, please send me a note and I will do my best to

answer them.



Love and SERENITY, 

Jennifer

ASP Secretary