[Businessmtg] ASP October Business Meeting--Opening

[denise]

Hello Business Meeting ASP'ers! 

Welcome to A Serenity Place Business Meeting for October, 2011

I'm Denise, the List Administrator.  This note is to help acquaint you with 
our new business meeting at A Serenity Place. Please read this note 
carefully as there is a lot of useful information about the ASP Business 
Meeting in it; also save a copy of this note for future reference. 

The Business Meeting is where all routine business issues are discussed and 
group consciences taken at the A Serenity Place online Al-Anon meeting.   

1.  Any member of ASP may attend the Business Meeting.   

2.  Once the discussion starts subscription to the current months Business 
Meeting will close and only those subscribed will be able to participate in 
the discussions and vote on the topic at hand.   

3.  The Business Meeting meets typically starts the 1st of every other 
month. This gives each member, including your trusted servants time off to 
tend to the rest of their lives. 

4.  The Business Meeting is led by the Chairperson (primarily the ASP 
Secretary or secondarily the ASP List Administrator, depending upon 
availability).   

5.  The Chairperson determines the agenda of the Business Meeting from items 
submitted by members in attendance at the Business Meeting. 

7.  The Business Meeting discusses one and only one topic at a time. It is 
the duty of the Chairperson to keep the meeting participants focused on the 
topic at hand. 

8.  The Business Meeting is using the KBDM process on a trial basis. If this 
process doesn't appear to be working properly, the Chairperson may switch 
the Business Meeting to the traditional style based loosely on Robert's 
Rules of Order. 

   i.  KBDM: Motions are developed by consensus after thorough discussion.  
If there is no consensus, then no motion is to be made. 

  ii.  Robert's Rules:  Motions are made from the floor and seconded with 
discussion following. 

9.  Voting:  The Secretary or Chair announces that a vote is to be taken.  
Announcement to include: 

   i.    A full quote of the motion, 

   ii.   The motion is posted on the voting poll, 

   iii.  Instructions on the voting process, 

   iv.  Deadline of majority required to pass super majority, 

   v.  Chairperson announces the results of the vote and asks the Web Master 
to post the motion and the vote on the ASP website. 

10.  Major or controversial issues.  Issues which would result in a major 
change to ASP or are controversial in nature will have a delayed discussion 
and voting procedure. 

   i.   Month 1:  Announcement of topic followed by truncated discussion to 
illuminate issues.   

  ii.   Month 3:  Full discussion of topic.  Discussion may be extended to 
following month(s) as needed. 

  iii.   Month 5+: Voting on motion. 

Examples of Things NOT to do at the A Serenity Place Business Meeting.  
PLEASE READ! 

a. Do not send Business Meeting shares to multiple recipients.  The server 
will reject any message that is also sent to any other address in addition 
to the ASP address.  In addition to being rejected, this creates a mess on 
the server that needs to be cleaned up by the List Administrator.  The best 
way to send a share to the business meeting is to create a listing in your 
email address book for Business Meeting and send all shares to Business 
Meeting. 

b. Do not comment on others shares, good or bad!  Please share your 
compliments to other members privately. 

c. Do not include the text of a share that you are responding to.  Please 
delete the other members text or change the settings on your email program 
to do this automatically.  Better yet, always start with a new email message 
and put the appropriate heading in the subject line. 

d. Do not send attachments of any kind. 

e. Do not send test messages.  If there is a problem receiving the Business 
Meeting shares please write the List Administrator at denise at asp-afg.org. 

f. If you would like your Business Meeting email on hold temporarily then go 
to the servers website and select the No Mail setting. Complete instructions 
are at: 

http://www.asp-afg.org/ASP/nbm/business_meeting_instruction.htm 

If you have any questions about A Serenity Place Business Meeting, technical 
or otherwise, please send me a note and I will do my best to answer them. 

Love and SERENITY, 
Denise
List Adminstrator