[Businessmtg] Some facts

[Steve Rankin]

Hi ASPers,

 

Some have asked questions about how often it occurs that there might be a need for the Secretary to have some discretion regarding the requirement for 6-months participation in ASP to serve as a Daily Chair.  What I’ve seen in response has run the gamut from “rare” to “multiple times” and “three consecutive cycles”.

 

A quick tour of the archives for the last 5 years provided the following dates that the Secretary posted a request for volunteers to serve as a Daily Chair. 

 

2016 Jan-Jun (Laura)

               First Call              Dec 22, 2015      1 filled

Second Call         Dec 26, 2015      Filled

 

2016 Jul-Dec (Laura)

               First Call              Jun 2, 2016         Filled

               Second Call         None

 

2017 Jan-Jun (Laura)

               First Call              Dec 3                    3 filled

               Second Call         Dec 10

 

2017 Jul-Dec (Sandie)

               First Call              Jun 2, 2017         5 filled

               Second Call         Jun 9, 2017

 

2018 Jan-Jun (Kristen)

First Call              Dec 8, 2017         

Second Call         Dec 18, 2017      

 

2018 Jul-Dec (Kristen)

               First Call              Jun 12, 2018

               Second Call         Jun 17, 2018       

 

2019 Jan-Jun (Jerry)

               First Call              Dec 19, 2018      Filled

               Second Call         Dec 29, 2018      See note

               [Note: 2 withdrew at last minute, filled immediately with 2nd call]

 

2019 Jul-Dec (Jerry)

First Call              Jun 4, 2019         5 filled   

Second Call         Jun 23, 2019

 

2020 Jan-Jun (Beverly)

First Call              Dec 4, 2019        Filled on Dec 6th

Second Call         None

 

2020 Jan-Jun (Steve)

First Call              May 24, 2020     Filled 

Second Call         None

               

 

As you can see for the 10 cycles in the last 5 years:

A.	4 were filled on the first call. 
B.	The other 6 were filled on the 2nd call. 
C.	There has been no 3rd call.
D.	The First Call was sent out approx. 3 weeks into the month twice.  

 

Susie’s suggestion for the Secretary to go to the Steering Committee seemed to be well received.  However, Susie’s suggestion required a 3rd call before the Secretary could approach to the Steering Committee for discretion in allowing members with less than 6 months.  Since there is no history of needing a 3rd, it follows that there is no problem that needs to be fixed.

 

In other words, the ‘problem’ is beyond rare. It really doesn’t exist.  If the Secretary feels that having to send out a second message to fill the slots is a problem, then I’d suggest they call their sponsor.  😊   

 

On a related note, some Secretaries have expanded on the 7 Daily Chairs and recruited “alternates” or “backups”.  I have a problem with this.  The problem is that those Secretaries have created de facto service positions without going through the group conscience process.  This is especially important considering that serving as a Greeter is qualifying service to serve on the Steering Committee.  If serving as a Daily Chair is qualifying service, that suggests that serving as an alternate Daily Chair also qualifies.  Besides, having “backups” sends a message to the Daily Chairs that they can skip a day and its OK, because someone else will pick up the slack.

 

The way it’s worked is simple – if a Daily Chair isn’t going to be available, then they either draft their share early and send it to the Secretary for posting on the proper day, OR the Secretary covers that day with their own share.  Same thing if a Daily Chair quits early; the Secretary covers the slot until they can recruit a new Daily Chair.  

 

Love and SERENITY,

Steve