[Businessmtg] ASP May Business Meeting: Discussion about the ASP Website Information Board

[travelynne2]

Thanks Mary for this information! Both parts of the discussion have my full support. 
Hugs,
Lynne

Sent from my iPhone

> On May 16, 2021, at 9:32 AM, Mary A. <maryaonlinealanon at gmail.com> wrote:
> 
> Hi,
> Thanks to everyone who has already chimed in about our current business
> meeting topic about the ASP website Information Board. There are a couple
> of common questions that have been asked and so I wanted to address those
> here.
> 
> There is an Information Board on our website. However, it is not current.
> Over the years of natural drift that every organization experiences and
> changes in webmasters, the content has become out of date. The current
> policy is that if anyone has something to put on the Information Board it
> is to be sent to the Webmaster to be posted. No one has suggested updates
> in a very long time. Therefore, the Steering Committee consensus was that
> we need to be more clear about what should be posted and who should post
> and be responsible for getting and keeping the Information Board current.
> 
> There have also been a couple of comments about the responsibilities of the
> Secretary and if the Information Board will add too much responsibility to
> that role. When we were discussing Motion 4 earlier in the month, Steve
> presented information about the current role of the Secretary. I think what
> he wrote is pertinent to this question. Below is a quote from Steve about
> the Secretary's duties.
> 
> "Currently, the Secretary has 2 duties.  Chair the Business Meeting and
> oversee the Daily Chairperson in the recovery meeting.  Chairing the BM
> takes some level of daily attention, but only every other month.
> Overseeing the Daily Chairs is pretty much a once-every-six-months job."
> 
> In terms of the additional proposed duties for the Secretary that would
> include updating the Information Board, Steve noted, "Most changes to the
> website tend to be (a) small and simple and (b) to occur during the off
> months, so the additional duty is minor.  However, our recommendation
> (Motion 4) is to allow the Secretary to appoint an assistant that will do
> the actual work on the website.  We are calling the assistant the Recording
> Secretary as that better describes the job."
> 
> The Steering Committee's belief is that until changes to Motion 4 are made
> (potentially adding a Recording Secretary), the current acting-Secretary
> (Steve) or Anne K, our current Webmaster who has agreed to remain on the
> Steering Committee during this transition time, could get the Information
> Board up to date.
> 
> The Steering Committee believes that the members of ASP should have a voice
> in this relivilzation topic.
> 
> So thanks again for taking time to provide input.
> 
> Mary A.
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