[Businessmtg] FW: Suggested wording to simplify by-laws and take into account possible changes in future technology

[aohara77 at comcast.net]

All,

The recommendation for the changes to the treasurer piece does make sense to me and I fully support the language changes there.  

The minutes of the meeting may not be as easy to do and I think we need to really think about the impacts to know tracking and recording minutes.  Steve did mention some challenges with recording or summarizing the business meeting.  We need to remember that the Steering Committee positions are volunteer AND administrative in nature.  So we need to consider the time spent on developing minutes that capture whatever it is folks have in mind.  My thoughts follow....
	
Secretary and Meeting Minutes:
	-Who proofreads those minutes?  What if someone doesn't agree with the minutes that are shared?
	-What if the secretary doesn't follow through.  Believe it or not, every one of us on the SC has missed things from time to 	time, including follow through on motions that have passed.  So to Steve's point there could be legal issues if we miss 	something that is embedded in the by-laws.  I definitely do NOT think that meeting minutes should be part of the by-	laws.
	-Can we instead simply post the agenda bi-monthly and then at the end of the month note on that agenda what the 	status is and direct people back to the archives if they want more detail?

There is probably more but this is all I can manage right now 😊 

Hugs....

-----Original Message-----
From: Businessmtg <businessmtg-bounces+aohara77=comcast.net at asp-afg.org> On Behalf Of travelynne2 via Businessmtg
Sent: Tuesday, January 11, 2022 9:47 PM
To: aohara77 at comcast.net
Cc: ASP Business <businessmtg at asp-afg.org>
Subject: Re: [Businessmtg] Suggested wording to simplify by-laws and take into account possible changes in future technology

These seem like very simple adjustments to the language that give some flexibility to the treasurer. I also like the idea of the minutes not including our personal email addresses and names as it stands now and it does not seem like a large burden to place on the Secretary. I would support making these changes. Thanks Mary! 
Hugs,
Lynne

Sent from my iPhone

> On Jan 11, 2022, at 6:26 AM, Mary A. <maryaonlinealanon at gmail.com> wrote:
> 
> Tammy Louis. I am happy to provide suggested changes in working to 
> the By-Laws draft.
> Currently  wording.
> *B.     **The Minutes.* The Archives of ASP Business Meeting email posts
> maintained by the list software are Minutes of the Business Meeting.
> My suggestion
> *B.     **The Minutes.*  Minutes of the Business Meeting will be recorded
> by the Secretary and posted on the ASP website..
> 
> Current wording
> 
> *A.     **Treasurer*
> 
> a.      Make “Seventh Tradition” deposits at least bi-monthly, including
> all checks and electronic donations received by end of bi-monthly 
> period.  Bi-monthly period shall coincide with bi-monthly Business Meetings.
> 
> b.      Prepare and print checking account “Bank Reconciliation” monthly.
> 
> c.      Print “Cash Balance Report” monthly.
> 
> d.      Print “Checking Account Register” monthly.
> 
> e.      Email copies of monthly “Checking Account Register”, “Cash Balance
> Report” bank statement(s) and checking account “Bank Reconciliation” 
> to ASP Steering Committee members.
> 
>          f.      Prepare a financial report for posting on the website in
> the designated format.
> 
> My suggestion.
> 
> *A.     **Treasurer*
> 
> a.      Make “Seventh Tradition” deposits, received by the end of
> bi-monthly period.  Bi-monthly period shall coincide with bi-monthly 
> Business Meetings.
> 
> b.      Prepare a checking account “Bank Reconciliation” monthly.
> 
> c.      Prepares a “Cash Balance Report” monthly.
> 
> e.      Provides copies of monthly “Checking Account Register”, “Cash
> Balance Report” bank statement(s) and checking account “Bank 
> Reconciliation” to ASP Steering Committee members.
> 
>          f.      Prepare a financial report for posting on the website in
> the designated format.
> 
> 
> My goal was to simplify.
> 
> Mary A.
> ____________________________
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> http://asp-afg.org/members/ For assistance with other ASP issues, 
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