[Businessmtg] Archives

[Lynne]

Follow up with details from the technical support at our server:

The short version is that we either have archives or we don't. There is 
no option to have them for a certain period of time and then delete 
them.

"Turning off the archive option will not physically delete the archives. 
It will only stop future messages going into the archives. There is no 
way for you to reset the archives. We would have to delete all the 
archives and start with a new archive.

Unfortunately there is no way to schedule deletion of archives older 
than 30 days. The reason are all the various links etc which need to be 
updated. The actual archive is stored in a single file. You would have 
to write some code to write that single file, remove all messages which 
are older than 30 days and then re-generate all the archive files from 
scratch.

Therefore resetting the archive to a blank state is no problem. We can 
do that with one command."


On 2024-10-23 13:25, Lynne wrote:
> Hi everyone,
> 
> Details of Motion 19 that Jerry referenced are below (this is from the 
> Group Conscience webpage here 
> https://asp-afg.org/members/group-conscience/).
> 
> I would like three consequences of not having archives to be considered 
> in this discussion as part of an informed process.
> 
> 1. Some members currently use the archives as a way to access shares 
> due to issues with their emails receiving ASP shares.
> 
> 2. The archives are currently used to assess some measure of ASP's 
> health. One of the 3 things I monitor in the LA reports is the # of 
> shares per day. I get that from the archives. That will not be possible 
> if the archives are not there.
> 
> 3. There are instances where the List Administrator needs access to 
> archived emails in order to properly respond to members. Specifically 
> instances where members raise concerns about other members shares. I am 
> the current list administrator and I do not save many shares in my 
> email system. So once I read a share, I delete it. That is how I handle 
> my own email as a member of ASP. Well when a member then reports an 
> issue with someone else's share, I will go to the archive to look at 
> that share and other related shares that might have the same issue. I 
> would not be able to do that without an archive. I also strongly 
> believe that it is not incumbent on the List Administrator to have a 
> personal archive of shares to deal with these situations. Not having an 
> archive will limit my ability to respond in depth to certain concerns 
> that arise. These do not happen frequently. I have had to do this 
> probably 8-10 times in the 2.5 years I've been List Administrator.
> 
> Last, I have sent an email to our server support asking for details 
> related to this discussion. I will forward the response when I get it.
> 
> Hugs,
> 
> Lynne
> 
> MOTION #19 → FAILED
> 
> "ASP is to discontinue archiving personal recovery shares"
> Moved by Kim C; Correction by Sarah, Seconded by Linda L
> 
> In favor:     14
> Against:       3
> Abstentions:   0
> Did Not Vote:  5
> 15 votes in favor required to pass, Motion #19 has failed.
> 
> FAILED  Feb 20, 2019 at 3:20 PM
> ____________________________
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> For assistance with other ASP issues, contact Lynne, the List 
> Administrator of ASP, at lynne at asp-afg.org