[Businessmtg] Fwd: Archives

Wed Jul 9 02:33:00 PDT 2025

While now I am reading everybody's opinions on having archive or not
having, during last BM I was  agreeable to have archieve, but now as I am
giving second thought to it after reading opinions of others, I  agree with
the points that were raised by the members who are against having archieve.
However, I am bit confused so I have one query whether when a member posts
his or her ESH on daily topic, before it gets posted on the whole
group,does it go through approval process from LA and SC and then get
posted, and till it is done does it remain in archieves? That will be I
think quite a voluminous job..

I myself when I  first joined this group I dont remember  having tried to
access through archieves here and otherwise also I don't feel a need to go
to archieves  as I dont delete members' shares from my email so as and when
needed to read any member's past share on any particular topic I can search
it by her name on that topic or search by topic-wise..

I am on another email group there I used to be a moderator, in that group
we do have archieves, and once in a while I would check members shares in
archieves as I wouldn't find some shares on the group,  but not to deal
with any issue .But on ASP I have so far not felt a need to check.

It sounds of course illogical for LA to have archieves of shares in her
personal email, so in a way this present arrangement of having archieves is
better.

Is there any such policy to have those shares deleted from the archieve
which may create any  controversy or which you think may be misused
breaking the anonymity of the member ? Or instead of having access to all
members, only LA and SC have access to archieves.

How newcomers have access through archieves ? This is confusing for me as I
am not that tech savvy.

Thank you for letting me share.

Love n hugs
Usha

---------- Forwarded message ---------
From: travelynne2 via Businessmtg <businessmtg at asp-afg.org>
Date: Wed, 9 Jul, 2025, 08:43
Subject: [Businessmtg] Archives
To: <ushavaidya1959 at gmail.com>
Cc: ASP Business <businessmtg at asp-afg.org>

Thank you to Anne for moderating this discussion. I was glad my term as
acting Secretary was going to be over before we got to the 3rd month of
discussion of this topic. :)
Now that I am not on the steering committee, I can speak solely as me on
this topic. I am very, very opposed to not having archives. That is a
double negative, so to be clear, I am very in favor of having the archives.
The most important reason is that in my opinion, you cannot function
properly as the List Administrator without access to the archives. ASP will
be harmed if the List Administrator cannot function properly. So I feel the
archives are vital to keep. When (not if) improper sharing occurs at ASP,
the List Administrator and the SC need to be able to review the member’s
share history to appropriately address and resolve issues fairly and in the
best interest of ASP in order to keep the recovery meeting healthy and
available to all of us. I find the suggestions that a List Administrator
should be responsible to maintain a private archive of shares in their
personal email client as part of their job as the List Administrator to be
a bit like hiring someone to work in an office and then asking them to
bring their own desk, chair, and phone into the office they will be using.
ASP should be providing its trusted servants with the tools they need to do
their job. I don’t keep an archive of shares in my email client and I would
have been pissed off if told I now had to in order to be the List
Administrator. And what if I messed that up? Would I be responsible for
sharing those emails with the SC if the SC didn't have a personal archive?
That gets very confusing and tricky very quickly. Same with the suggestion
that 30 days is enough of an archive. I went back months in one case I
dealt with and I don’t think we should put a time limit on when the List
Administrator and SC should be able to have access to the archives to do
their jobs.
The WSO app terms of use are here:
https://alanonmedia.s3.amazonaws.com/upload_640bcb20a079f744e89c1657e812ffd8
At the top of page 2, it says that you "grant Al-anon a perpetual,
nonexclusive, worldwide license to use such Content in connection with its
business purposes”. That means that ALL shares made at any electronic
meeting using the WSO app might be kept and used for business purposes by
WSO.
Below I’ve pasted an email that I sent on January 14th and that I pulled
from the BM archive. Both points still stand. Point #1 is the compromise
that others have spoken about to limit access to the archives to the SC
only. This is possible and easy and would not create undue administrative
burdens on the List Administrator and would allow the List Administrator
and SC all to have access to the archives for business purposes, just like
the WSO retains for all shares on their platform.
I would be in favor of this change.
However, this does not address point #2 and how this affects members who
currently use the archives to access the meeting. We do not know how many
people do this. I personally know of one member who does this.
If we make a change to the access to the archives, it will fall on the
current List Administrator to handle the problems this creates with the
members. To that end, I would suggest that IF we get to a consensus on
making a change to the archives that we make it effective at a later date -
say 3 months after the motion passes to allow the List Administrator to
publicize this change with the recovery meeting and deal with the fallout
from members who will need to change how they access ASP shares.
Hugs, Lynne

>From January 14th:Hi everyone,

Two points of follow up:

1. It is possible to set up a master username/password for the recovery
meeting archives so that only the steering committee could access the
archives. Jerry had asked me if this was possible privately. This would
allow the SC access to the archives for purposes of their jobs (i.e.
dealing with issues with members and reporting), but would not allow
anyone else access to them. Jerry, please add anything I missed here.

2. The reason that some people use the archives to access daily shares  is
that their email clients (like Yahoo, Gmail, AOL, etc) do not  reliably
deliver ASP emails to their inboxes - and in fact block ASP
emails entirely - so they are not even in their spam or junk folder.
Again, this is entirely an issue with their email client and has nothing
to do with ASP (exactly like ASP emails going into a spam folder - that
has nothing to do with ASP and everything to do with someone's email
client). If the archives were unavailable, those members would likely  need
to switch to a new email address that can reliably deliver ASP
email, like Gmail. However, while that might sound trivial to some of  you,
I can guarantee you that is a big, big deal for some technically
challenged members. A large portion of my job as List Administrator is
helping people figure out that issues they are having are really with
their email clients and not ASP and giving them some guidance on how  they
might solve them. And we do not know how many people use the  archives like
this.

Hugs,

Lynne

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